Job Description: EXECUTIVE ASSISTANT
Executive Assistants employ their high level of expertise in word processing, spreadsheets, and other software and administrative tools in the service of executives or managers. Demand in Canada for skilled Executive Assistants is expected to greatly exceed the pool of available applicants due to retirement in the coming years.
Executive Assistants usually work at a desk in the office, although some may work virtually. Full time in-house workers usually follow a 9 to 5 schedule of 35 to 40 hours per week, but they may be called upon to work evening or weekend hours to accommodate the needs of executives. Sometimes, Executive Assistants may be asked to accompany their manager to out of town meetings.
The Executive Assistant usually reports to managers or company executives.
The duties of an Executive Assistant vary from company to company. Besides performing basic administrative tasks (answering the phone, photocopying, mailing, filing, word processing, internet), the Executive Assistant prepares correspondences, reports, presentations, and manages the executive's schedule. This employee may schedule and attend confidential management and board meetings, prepare agendas, and transcribe or distribute minutes. In some settings, the Executive Assistant researches and compiles data, meets or liaisons with individuals and groups inside or outside of the company on behalf of the executive, and has a role in establishing and coordinating the implementation of company administrative policies.
Executive Assistants work in government, finance, health care, education, and general business. Starting in lower-level Administrative Assistant roles, they may expand their scope of duties to include more management and planning duties, move into jobs in public relations, marketing, project management, and more.
Successful Executive Assistants have top-notch communication, clerical, internet, and administrative skill, the ability to maintain confidentiality, and sound decision-making abilities.
Required Skills and Training
A college degree is preferred, but if you have solid experience, lots of energy and a desire to take on new challenges you can often overcome the lack of college education. Training through a high-school vocational program, business school or a job placement agency is also acceptable to some employers.
Having 5 or more years of office experience that exhibits an increasing level of responsibility is a basic job requirement, though some positions may require technical expertise.
Skills and Certifications:
There are no specific certifications required, but designations available to Administrative Assistants such as Qualified Administrative Assistant (QAA), Certified Professional Secretary (CPS), or Certified Administrative Professional (CAP) are often useful. Some Executive Assistants require more technical or industry-specific training.
With many openings expected in the Executive Assistant field over the next few years, Randstad is looking for skilled professionals to match with the needs of employers in every industry. Click here to find the right Executive Assistant job for you for you!
Need help building your team? Click here to find out how we can help with your recruitment strategy.