administration assistant, Ottawa

randstad canada
job type
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job details

ottawa, ontario
sales and marketing
job type
reference number
randstad canada
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job description

Do you love juggling a million and one things at once? Are you an admin/reception superstar who’s always trying to improve processes? Do you have your Secret Security Clearance or have the ability to get it? Well, you’re in luck!

We’re looking for an Alternate Security Officer (an Administrative Assistant and Receptionist all in one!) on a full-time, permanent basis at our Ottawa branch to work with our amazing IT Staffing team of four. As our new recruit, you’ll have to wear many hats. You’ll:

• Answer incoming calls, deal with customer inquiries while handling mail and couriers
• Greet and sign in visitors/customers and advise arrival to appropriate personnel
• Assist with general correspondence and ad hoc documents
• Prepare using Microsoft Office - Word, Excel and PowerPoint - letters, presentations, charts and graphs as required from both written and dictated sources
• Create purchase order requisitions, code and process invoices, process expense reports
• Set up and maintain filing system and file documents as required, assist with preparation of weekly/monthly reports
• Manage the Security screening process (Personnel & Controlled Goods)
• Process Security applications through the government online portal
• Facilitate candidate Security application process

What do you need to join the team? Aside from a ton of charisma, you’ll be professional in nature as you’re the face of the branch, the very first person that everyone sees walking through the door. You’ll need your PSPC issued Secret Security Clearance or the ability to obtain it. Ideally, you’re bilingual (not a deal breaker if you’re not!) and your organizational skills will be out-of-this world. You’ll be a team player (always looking to support our recruiters with ad hoc duties), confident and want to challenge current processes.

As a company, we’ve got tons to offer – a super supportive working environment, beer Fridays and treat day, half days in the summer and a volunteer day on us. If you’re still on the fence, check out our Glassdoor reviews; they speak for themselves. If you love what you’ve heard so far, please apply now.

Randstad is an equal opportunity employer and is committed to promoting excellence through diversity and inclusive practices and encourage all qualified persons to apply. Randstad welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Randstad Canada is committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve, and creating an environment where every employee has the opportunity to reach her/his potential. We welcome applications from: women, Aboriginal persons, persons with disabilities, ethnic minorities, visible minorities, and others who may contribute to diversification.

As part of our commitment to accessibility for all persons with disabilities, Randstad Canada will, upon the request of the applicant, provide accommodation during the recruitment process to ensure equal access to applicants with disabilities. Please contact your Randstad Recruiter/Consultant about your needs, and we will consult with you to ensure suitable accommodation is provided.

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
Randstad Canada