Do you have experience as an Administrative Assistant? Does the fast-paced and dynamic investment environment appeal to you?
We are looking to fill a senior administrative assistant position in hybrid mode for our Square Victoria office.
This is a replacement for a period of approximately 3 months.
...
Reporting to the Vice-President of Global risk management and 2 other directors , your role consists of taking charge of activities related to the administrative support of the business sector with rigor and professionalism.
Advantages
- Beautiful working environment and dynamic team
- Hybrid working mode: Tuesday-Wednesday-Thursday in the office
- Social advantages
- Competitive salary
Responsibilities
• Manage the agenda of certain team members by organizing complex meetings, managing scheduling conflicts and ensuring necessary follow-ups;
• Plan and organize business trips: authorizations, reservations, logistics, etc.;
• Prepare and review expense accounts and do the necessary follow-ups;
• Make various reservations and registrations (restaurants, conferences and any other internal or external event);
• Coordinate the obtaining of signatures of legal documents via DocuSign and carry out the necessary follow-ups;
• Coordinate and organize team meetings;
• Register external visitors and welcome them;
• Collaborate in updating internal processes and procedures and participate in various files by collaborating with the resources of the administrative team;
• Perform various support tasks: ordering supplies, mail, messaging, etc.;
• Support the team in reviewing translations of documents (English-French) or PowerPoint presentations;
• Coordinate the completion of projects facilitating team collaboration, for example organization of team SharePoint, monitoring the progress of team projects;
• Maintain cordial business relations with internal and external partners;
• Be available punctually outside normal working hours to manage an urgent situation
• Accomplish any other related task that may be entrusted to her/him.
Qualifications
What you bring
• College diploma in administration or other relevant studies;
• Minimum of ten (10) years of experience in an administrative support role;
• An equivalent combination of education and experience may be taken into consideration;
• Strong knowledge and interest in different technological tools;
• Excellent command of French and English*, both oral and written;
• Excellent command of the Microsoft Office Suite and knowledge of the Concur system, an asset.
What you are
• Ambition
• Accountability
• Opening
• Collaboration, team player
• Sense of planning, organization and initiative
• Rigor, efficiency, autonomy
Summary
Are you interested in this position? Please send your application by email to dorine.sportouch@randstad.ca and we will contact you shortly if your profile matches the criteria.
We look forward to speaking with you.
Human Forward !
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
voir plus
Do you have experience as an Administrative Assistant? Does the fast-paced and dynamic investment environment appeal to you?
We are looking to fill a senior administrative assistant position in hybrid mode for our Square Victoria office.
This is a replacement for a period of approximately 3 months.
Reporting to the Vice-President of Global risk management and 2 other directors , your role consists of taking charge of activities related to the administrative support of the business sector with rigor and professionalism.
Advantages
- Beautiful working environment and dynamic team
- Hybrid working mode: Tuesday-Wednesday-Thursday in the office
- Social advantages
- Competitive salary
Responsibilities
• Manage the agenda of certain team members by organizing complex meetings, managing scheduling conflicts and ensuring necessary follow-ups;
• Plan and organize business trips: authorizations, reservations, logistics, etc.;
• Prepare and review expense accounts and do the necessary follow-ups;
• Make various reservations and registrations (restaurants, conferences and any other internal or external event);
...
• Coordinate the obtaining of signatures of legal documents via DocuSign and carry out the necessary follow-ups;
• Coordinate and organize team meetings;
• Register external visitors and welcome them;
• Collaborate in updating internal processes and procedures and participate in various files by collaborating with the resources of the administrative team;
• Perform various support tasks: ordering supplies, mail, messaging, etc.;
• Support the team in reviewing translations of documents (English-French) or PowerPoint presentations;
• Coordinate the completion of projects facilitating team collaboration, for example organization of team SharePoint, monitoring the progress of team projects;
• Maintain cordial business relations with internal and external partners;
• Be available punctually outside normal working hours to manage an urgent situation
• Accomplish any other related task that may be entrusted to her/him.
Qualifications
What you bring
• College diploma in administration or other relevant studies;
• Minimum of ten (10) years of experience in an administrative support role;
• An equivalent combination of education and experience may be taken into consideration;
• Strong knowledge and interest in different technological tools;
• Excellent command of French and English*, both oral and written;
• Excellent command of the Microsoft Office Suite and knowledge of the Concur system, an asset.
What you are
• Ambition
• Accountability
• Opening
• Collaboration, team player
• Sense of planning, organization and initiative
• Rigor, efficiency, autonomy
Summary
Are you interested in this position? Please send your application by email to dorine.sportouch@randstad.ca and we will contact you shortly if your profile matches the criteria.
We look forward to speaking with you.
Human Forward !
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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