Administrative Coordinator Tenant Services

If you are looking to join a Canadian company that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities, our client, a major player in the Canadian insurance and real estate industry, is looking to hire a Property Administrator - Commercial for their downtown Montreal office.

What the company will offer:
- Job Security (permanent position);
- 37.5 hours per week;
- Work Schedule: 8:30am to 5pm in person
- 3 weeks of vacation time;
- Salary between $48,000 and $50,000 (based on experience);
- Great opportunity for a career development.

If you are enticed so far, PLEASE KEEP ON READING!

As a Tenant Services Coordinator, you will be responsible for performing administrative tasks related to operations
of the building, (purchase orders, invoices, insurance), to deal with questions related to the services given to tenants, to help update press releases and to perform other specific tasks.

Advantages
What the company will offer for the right candidate as an Administrative Coordinator Tenant Services:
- 37.5 hours per week (8:30am to 5:00pm in person);
- Permanent position;
- 3 weeks of vacation time;
- Insurance (after 3 months) ;
- RRSP (after 3 months);
- Stable and human team;
- Salary between $48,000 and 50,000$ (based on experience);
- Plus an additional 7% Bonus based on performance.

Responsibilities
What your day will look like working as an Administrative Coordinator Tenant Services :
Customer Service
•Answer incoming telephone calls and email inquiries, walk-in inquiries from current residents professionally and courteously
•Provide superior customer service to both internal and external clients by identifying and understanding the needs of others
•Promote a strong sense of community

Administration and Operations
•Administrative duties such as maintenance of information into property management systems, inputting work orders, purchase orders and other related job functions.
•Managing the communication and execution of tenant Advisory Notices
•Correspond with Property Administrator regarding the daily resident adjustments, parking adjustments, rent adjustments, and resident discharge adjustments
•Issue and track work orders and purchase orders
•Monitor expenses to budget as directed by the Property Manager
•Review incoming and outgoing in-suite inspections and repairs to ensure resident satisfaction and external contractors are compliant to work order requests
•Utilize the property management system to record transactions and run various operating reports
•Welcome new residents and provide a full orientation in coordination with Leasing Team
•Organize office area to ensure it is kept tidy and well-organized
•Monitor inventory office stationery supplies
•Ensure proper file management and archive of files

Marketing
•Assisting with coordination and execution of events
•Maintaining event calendars; assist in coordinating new tenant welcome package, and various ad hoc projects
•Assisting with Tenant Satisfaction Surveys and summaries

Qualifications
What is required to be the selected candidate:
• Post-secondary education preferred;
• Experience in a field related to real estate would be an asset;
• Bilingualism (French and English) orally and in writing;
• Experience of at least two years in administration;
• Passion for the industry and desire to build a long-term career in it;
• Highly organized, meticulous and comfortable working in a
dynamic work environment where deadlines are tight;
• Strong communication and interpersonal skills and great ability to multi-task;
• Excellent customer service skills always aiming to exceed expectations;
• Dedicated person who works well in a team and who likes to have fun at work;
• Knowledge of Microsoft Office, (Word and Excel);
• Experience with Yardi or Angus systems will be considered a
asset;

Summary
Why choose to work for this organization?
Beyond your compensation, they will invest in your health, well-being and development, and we encourage teamwork and
collaboration, so you can do your best work and enjoy work
life balance.

Are you interested in this position?

Please send your application by email to: and anty.tzitzikas@randstad.ca and we will contact you shortly if your profile matches the criteria.

We look forward to speaking with you.

Human forward !

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.