Bilingual coorporate Office Coordinator and Administrative Assistant

The primary objective of the Bilingual Office Coordinator and Administrative Assistant position is to support the firm in the orderly, diligent, and efficient management of the office, as well as to collaborate with the team to ensure the smooth operation of the firm. This role is particularly suited to a motivated, organized, adaptable, and proactive individual.

This is a full-time position (approximately 37.5 hours per week), based in a new office in downtown Montreal.

This position is ideal for a fully bilingual, motivated, organized, adaptable, and proactive individual. This individual will be the primary coordinator for the Montreal office, responsible for reception, general administrative tasks, and providing administrative support to the legal team.

Ready to propel your career and thrive in a deeply human and rewarding work environment? Apply now to seize this exceptional opportunity!

Advantages
- Permanent full-time position (37.5 hours/week)
- 100% on-site (beautiful offices in downtown Montreal)
- Career development potential
- Competitive salary

Responsibilities
Key Responsibilities

Fulfill reception duties, including welcoming guests, answering phones, taking messages, and directing calls.
Manage the daily requirements of the physical office.
Order, stock, sort and organize office supplies, and manage inventory.
Maintain general office tidiness and well-being, including coffee service, purchase/restock supplies and clean-up as needed.
Arrange meetings, including preparation of documents, catering, and logistical support.
Prepare the boardroom and set up AV for meetings.
Set up and clean up before and after meetings
Collect, sort, and distribute incoming mail and courier packages.
Handle scanning and photocopying of necessary documents.
Schedule and coordinate frequent travel arrangements.
Manage calendars and schedule appointments using Outlook and various planning tools.
Oversee and update both electronic and physical “Tickler” reminder systems for task and document management.
Complete monthly reconciliations of expenses.
Organize and manage complex electronic and paper filing systems.
Draft, edit, format, and organize various materials, including correspondence, memos, reports, documents, and labels, for electronic or print use.
Perform additional administrative tasks as needed to support the team.

Qualifications

The ideal candidate will:

Be bilingual (French/English) in both verbal and written
Be a graduate of an accredited Administrative or Legal Assistant program or possess equivalent experience.
Have 1+ years of experience as an Administrative or Legal Assistant or similar role.
Demonstrate strong time-management, communications, organizational and prioritization skills, with the ability to work independently and take initiative.



Preferred Skills:

Exceptional technical skills and meticulous attention to detail.
Strong organizational and teamwork abilities.
Proficiency with Microsoft Office applications.
Ability to thrive in a fast-paced environment, adapt to shifting priorities, and meet tight deadlines.
Self-motivated, proactive, and capable of completing tasks with minimal supervision.
Excellent interpersonal, written, and verbal communication skills.
Ability to work effectively under pressure.


Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a daily basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Are you interested in this position?

Please apply for this position directly online or by emailing us anytime at dorine.sportouch@randstad.ca.

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'll be happy to help!
For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your CV!
All resumes received will be considered equally.

Only selected candidates will be contacted.


Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.