Contract Procurement Specialist

This will involve developing and managing the standardization of goods and services through the assistance of customer committees, developing bid solicitations (e.g. tenders, proposals, supplier qualifications, etc.), recommending contract awards and post award contract management.


Advantages
- This position has the potential to become permanent employment if desired by both parties

- This is a Hybrid work environment with 2 days a week required on-site (near subway stop in North York)

Responsibilities
Summary of Duties:
➢ Prepare and issue documents for competitive tenders, proposals, and quotations;

➢ Establish customer committees, where appropriate, to participate in the Request for Proposal/Tender process;

➢ Provide advice and guidance to all departments on purchasing policies and procedures to ensure compliance with public procurement requirements;

➢ Prepare qualitative and quantitative review of bids including summary, analysis, reference checks, and product evaluation;
➢ Make recommendations for contract award;

➢ Implement contracts - which includes contract preparation and related documentation, debriefing interviews - and vendor orientation;

➢ Ensure on-going contract administration for the term of the contract which includes contacting suppliers regarding tax inquiries, status reports, service calls, back orders etc;

➢ Perform periodic reviews of samples and company performance; conferring with vendors on discrepancies in shipments, substitution and other pertinent inquiries to ensure proper delivery;

➢ Prepare purchasing related correspondence and reports; ➢ Respond to telephone, written and direct inquiries from the public, suppliers and customers;

➢ Attend meetings (internal and external to Purchasing & Distribution Services – with staff, customers and suppliers);

➢ Provide guidance to junior staff;

➢ Participate in training and presentations for staff and customers;

➢ Plan & research to develop technical specifications and requirements;

➢ Liaise with customers, suppliers, other agencies, etc.;

➢ Investigate new sources and products, interview sales representatives and evaluate new products;

➢ Identify and assess risks associated with procurements to minimise/mitigate exposure to procurement litigation

➢ Other related duties as assigned.

Qualifications
QUALIFICATIONS

➢ Two-year community college diploma in Business Administration and
- minimum of three years’ experience in procurement and contract management in a public sector environment or an
equivalent combination of education and experience;

➢ Detailed knowledge of contract law and extensive experience in the development of contracts;

➢ Knowledge and understanding of the Education Act (e.g. conflict of interest) and related Board policies and procedures;

➢ Excellent work organization and time management skills;

➢ Proficiency and expertise in the use of computer technology (e.g. word processing, e-mail, spreadsheets, databases and purchasing applications (SAP);

➢ Demonstrated communication skills including the ability to establish effective working relationships with all levels of staff, clients and vendors;

➢ Proven analytical, negotiation and organization skills;

➢ Ability to meet deadlines and deal with conflicting priorities and work demands;

➢ Proven problem resolution skills;

➢ Demonstrated ability to work well independently and in a team environment;

➢ Excellent work organization and time management skills;

➢ Ability to work with minimum supervision in a fast paced, flexible, challenging, progressive environment;

➢ Sound knowledge of vendor performance issues and risk management;

➢ Ability to write related reports and documents.


Summary
- minimum of 3 years combined education and hands on experience in procurement and contract management in a public sector environment

➢ Detailed knowledge of contract law and extensive experience in the development of contracts;

➢ Proficiency and expertise in the use of computer technology (e.g. word processing, e-mail, spreadsheets, databases and purchasing applications (SAP);

➢ Sound knowledge of vendor performance issues and risk management;

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.