Document Control Specialist, Calgary, AB / Edmonton, AB

• Having knowledge and experience working on Gas, Liquids, Power commodity projects. High level understanding of each commodity’s requirement of documentation and turnover process.

• Expertise in SharePoint to create libraries, set up permissions groups, troubleshoot SharePoint access of internal and external parties.

• Able to work independently in a fast paced environment and on multiple projects at once.

• Takes initiative to solve problems that arise and provide resolutions.

• Utilize reporting methods to effectively communicate the progress of records throughout the lifecycle of the project to key stakeholders.

• Supporting and communicating document management changes/updates throughout a project.

Provides first level specialized and technical project support and leadership to a project management team by:

• Coordinating the Document Controls Analysts responsible for developing and achieving specific deliverables in accordance with The Projects’ Organization project records turnover.

• Participating in the interpretation of project-specific business requirements, ensuring alignment with project lifecycle gating methodologies and compliance standards for records turnover to the proper Business Authorities.

• Recommend improved processes for project Data Management teams when reviewing their Document Management Plan and processes to ensure continual improvement.

• Providing expertise in integrating existing information management tools with other applications (SharePoint Excel, Word Power BI Bluebeam, etc.)

• Manages effective process communication with internal team members to provide overview of document control procedures.

• Interfaces with other internal project document control personnel to ensure consistency in approach with document control procedures and to leverage off existing practices.

• Interfaces externally with engineering consultants’ document control personnel to ensure document control procedures are implemented and being followed.

Required:

• Information/Business Analysis/Records Management Diploma or comparable post-secondary education and related experience.

• Minimum of three years of working in a project environment or related equivalent experience.

• Ability to work independently and with minimal supervision.

• Strong computer skills are required with proven proficiency in Microsoft Office Suite, OneDrive, Teams, PowerBI, SharePoint, Knowledge of Nintex Forms and Workflows.

• Experience and/or developer knowledge of SharePoint and/or other document control systems.

• Strong data analysis, with experience in visual design and development utilizing Microsoft Power BI.

• Experience working in engineering and/or pipeline related industry.

• Motivated team player, able to work with team members to meet deliverables.

• Excellent analytical, interpretive, organizational and problem solving skills.

• Ability to handle a high workload, short timelines and high impact activities.

• Ability to prioritize and manage multiple assignments and meet established deadlines while managing project’s requirements.

• Exceptional communication skills (both written and oral).

• Excellent people skills with an ability to share experience and knowledge with others is required.

• Possesses keen attention for details.

Questions?

I can be reached at paul.dusome@randstad.ca

While we at Randstad Engineering appreciate all applicants who apply, only those selected for a preliminary interview will be contacted.

Advantages
• Strong data analysis, with experience in visual design and development utilizing Microsoft Power BI.

• Experience working in engineering and/or pipeline related industry.


Responsibilities
The Document Control Coordinator must have experience working for the owner/operator. High level experience with maintenance, distribution, and turnover of project records throughout the lifecycle of multiple projects.

Provides operational support by:

• Having knowledge and experience working on Gas, Liquids, Power commodity projects. High level understanding of each commodity’s requirement of documentation and turnover process.

• Expertise in SharePoint to create libraries, set up permissions groups, troubleshoot SharePoint access of internal and external parties.

• Able to work independently in a fast paced environment and on multiple projects at once.

• Takes initiative to solve problems that arise and provide resolutions.

• Utilize reporting methods to effectively communicate the progress of records throughout the lifecycle of the project to key stakeholders.

• Supporting and communicating document management changes/updates throughout a project.

Provides first level specialized and technical project support and leadership to a project management team by:

• Coordinating the Document Controls Analysts responsible for developing and achieving specific deliverables in accordance with The Projects’ Organization project records turnover.

• Participating in the interpretation of project-specific business requirements, ensuring alignment with project lifecycle gating methodologies and compliance standards for records turnover to the proper Business Authorities.

• Recommend improved processes for project Data Management teams when reviewing their Document Management Plan and processes to ensure continual improvement.

• Providing expertise in integrating existing information management tools with other applications (SharePoint Excel, Word Power BI Bluebeam, etc.)

• Manages effective process communication with internal team members to provide overview of document control procedures.

• Interfaces with other internal project document control personnel to ensure consistency in approach with document control procedures and to leverage off existing practices.

• Interfaces externally with engineering consultants’ document control personnel to ensure document control procedures are implemented and being followed.

Required:

• Information/Business Analysis/Records Management Diploma or comparable post-secondary education and related experience.

• Minimum of three years of working in a project environment or related equivalent experience.

• Ability to work independently and with minimal supervision.

• Strong computer skills are required with proven proficiency in Microsoft Office Suite, OneDrive, Teams, PowerBI, SharePoint, Knowledge of Nintex Forms and Workflows.

• Experience and/or developer knowledge of SharePoint and/or other document control systems.

• Strong data analysis, with experience in visual design and development utilizing Microsoft Power BI.

• Experience working in engineering and/or pipeline related industry.

• Motivated team player, able to work with team members to meet deliverables.

• Excellent analytical, interpretive, organizational and problem solving skills.

• Ability to handle a high workload, short timelines and high impact activities.

• Ability to prioritize and manage multiple assignments and meet established deadlines while managing project’s requirements.

• Exceptional communication skills (both written and oral).

• Excellent people skills with an ability to share experience and knowledge with others is required.

• Possesses keen attention for details.

Questions?

I can be reached at paul.dusome@randstad.ca

While we at Randstad Engineering appreciate all applicants who apply, only those selected for a preliminary interview will be contacted.

Qualifications
• Information/Business Analysis/Records Management Diploma or comparable post-secondary education and related experience.

• Minimum of three years of working in a project environment or related equivalent experience.

• Ability to work independently and with minimal supervision.

• Strong computer skills are required with proven proficiency in Microsoft Office Suite, OneDrive, Teams, PowerBI, SharePoint, Knowledge of Nintex Forms and Workflows.

• Experience and/or developer knowledge of SharePoint and/or other document control systems.

• Strong data analysis, with experience in visual design and development utilizing Microsoft Power BI.

• Experience working in engineering and/or pipeline related industry.

Summary
The Document Control Coordinator must have experience working for the owner/operator. High level experience with maintenance, distribution, and turnover of project records throughout the lifecycle of multiple projects.

Provides operational support by:

• Having knowledge and experience working on Gas, Liquids, Power commodity projects. High level understanding of each commodity’s requirement of documentation and turnover process.

• Expertise in SharePoint to create libraries, set up permissions groups, troubleshoot SharePoint access of internal and external parties.

• Able to work independently in a fast paced environment and on multiple projects at once.

• Takes initiative to solve problems that arise and provide resolutions.

• Utilize reporting methods to effectively communicate the progress of records throughout the lifecycle of the project to key stakeholders.

• Supporting and communicating document management changes/updates throughout a project.

Provides first level specialized and technical project support and leadership to a project management team by:

• Coordinating the Document Controls Analysts responsible for developing and achieving specific deliverables in accordance with The Projects’ Organization project records turnover.

• Participating in the interpretation of project-specific business requirements, ensuring alignment with project lifecycle gating methodologies and compliance standards for records turnover to the proper Business Authorities.

• Recommend improved processes for project Data Management teams when reviewing their Document Management Plan and processes to ensure continual improvement.

• Providing expertise in integrating existing information management tools with other applications (SharePoint Excel, Word Power BI Bluebeam, etc.)

• Manages effective process communication with internal team members to provide overview of document control procedures.

• Interfaces with other internal project document control personnel to ensure consistency in approach with document control procedures and to leverage off existing practices.

• Interfaces externally with engineering consultants’ document control personnel to ensure document control procedures are implemented and being followed.

Required:

• Information/Business Analysis/Records Management Diploma or comparable post-secondary education and related experience.

• Minimum of three years of working in a project environment or related equivalent experience.

• Ability to work independently and with minimal supervision.

• Strong computer skills are required with proven proficiency in Microsoft Office Suite, OneDrive, Teams, PowerBI, SharePoint, Knowledge of Nintex Forms and Workflows.

• Experience and/or developer knowledge of SharePoint and/or other document control systems.

• Strong data analysis, with experience in visual design and development utilizing Microsoft Power BI.

• Experience working in engineering and/or pipeline related industry.

• Motivated team player, able to work with team members to meet deliverables.

• Excellent analytical, interpretive, organizational and problem solving skills.

• Ability to handle a high workload, short timelines and high impact activities.

• Ability to prioritize and manage multiple assignments and meet established deadlines while managing project’s requirements.

• Exceptional communication skills (both written and oral).

• Excellent people skills with an ability to share experience and knowledge with others is required.

• Possesses keen attention for details.

Questions?

I can be reached at paul.dusome@randstad.ca

While we at Randstad Engineering appreciate all applicants who apply, only those selected for a preliminary interview will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.