what is a file clerk?

A file clerk is a vital professional in the administrative domain, specializing in organizing and managing documents within an organization. The primary responsibility involves maintaining an efficient filing system, ensuring easy retrieval of documents, and supporting various departments in their documentation needs.

File clerks work in office settings, collaborating with administrative teams to categorize, store, and retrieve paper or electronic records. Their role demands attention to detail, organizational skills, and the ability to maintain confidentiality. Using filing systems, databases, and document management software, file clerks contribute to the streamlined functioning of administrative processes.

In addition to organizing and managing files, file clerks may assist in the retrieval of information, respond to inquiries related to document location, and ensure compliance with document retention policies.

file clerk roles
1

average file clerk salary

According to the Randstad salary guide, the average salary of a file clerk in Canada is approximately $20 per hour or $40,000 per year. Entry-level salaries may start at around $30,000 per year, while experienced file clerks can earn up to $50,000 annually. Demonstrating organizational skills and familiarity with document management systems may lead to increased earning potential.

what affects the salary of a file clerk?

Several factors impact the remuneration of a file clerk. Experience is a significant determinant, with seasoned professionals often earning higher salaries. Specialization in specific industries, such as legal or healthcare, can positively influence salary levels.

Geographic location is another key factor, with salaries varying between urban and rural areas as well as across provinces. Major cities and regions with a high demand for administrative professionals may offer more competitive salaries.

Educational background and relevant certifications, such as those related to document management or administrative support, can contribute to higher earning potential. Additionally, economic conditions and industry demand for specific skills may impact salaries, with file clerks possessing in-demand skills experiencing increased compensation.

download our salary guide
2

types of file clerks

In the field of administration, there are various types of file clerks based on their specialization and industry focus. Here are some of the different types:

  • Legal File Clerk: Works in legal settings, managing and organizing legal documents, case files, and court records.
  • Healthcare File Clerk: Specializes in managing patient records, medical charts, and administrative documents within healthcare organizations.
  • Corporate File Clerk: Operates in corporate environments, handling general administrative documents and supporting various departments.
  • Government File Clerk: Works in government offices, managing and organizing public records, administrative documents, and official correspondence.
  • Finance File Clerk: Specializes in organizing financial documents, invoices, and accounting records within finance departments.
file clerk
file clerk
3

working as a file clerk

If you are organized, detail-oriented, and enjoy working with documents, a career as a file clerk might be for you. Let's explore together the key responsibilities and the professional context in which a file clerk operates.

4

file clerk skills and education

The qualifications required to become a file clerk include a mix of formal education and practical skills. Here are the essential elements to access this profession:

  • High School Diploma: Many employers accept candidates with a high school diploma for entry-level file clerk positions.
  • Administrative Certification: Obtaining certifications in administrative support or document management can enhance the qualifications of a file clerk.
  • Experience in Administrative Roles: Practical experience in administrative roles is beneficial for aspiring file clerks. This experience helps develop organizational and communication skills essential for the role.
  • Familiarity with Document Management Systems: Proficiency in using electronic document management systems is crucial for file clerks. Familiarity with popular systems enhances efficiency in organizing and retrieving documents.

competencies and characteristics of a file clerk

Skills sought by employers for the file clerk position may include:

  • Organizational Skills: Ability to organize and categorize documents efficiently for easy retrieval.
  • Attention to Detail: Precision in maintaining accurate records and following document retention policies.
  • Communication Skills: Clear and effective communication to support colleagues in document retrieval and respond to inquiries.
  • Confidentiality: Maintaining confidentiality when dealing with sensitive documents and information.
5

faqs about file clerk jobs

Here, you will find the answers to the most frequently asked questions about the profession of a file clerk.

6

meet a recruiter

Make sure your resume is up-to-date, including information about your technical skills and certifications. Then share it with us to connect with a recruiter and be matched with job opportunities.

thank you for subscribing to your personalised job alerts.