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Administrative Assistant - Baie D'urfe

job details

summary

    job details
    We are currently looking for a administrative assistant for a company in Baie D'urfe in the food industry.

    General Responsibilities: Manage front desk and ensure the receiving tasks and phone calls. Enter data into computer systems, classify and share documentation according to established processes. Organize mailings and letters and follow up and communication. Understanding and respecting the Social Responsibility


    Advantages
    Monday-Friday 8AM-5PM (Flexible hours)
    Salary 50,000$-55,000$
    MAT LEAVE REPLACEMENT 1-2 years


    Responsibilities
    Tasks and responsibilities:

     Answer the phone and redirect calls or take messages;
     Receive visitors and direct them to their registration in the register. Put job application forms to applicants;
     Maintain updated phone system and ensure the proper functioning of the fax,copier and printers;
     Send, receive and distribute mail, courier and fax;
     Make photocopies and scans and distribute documents according to established processes;
     Compile administrative data and validate the accuracy of the results;
     Compose and draft correspondence as indicated, perform all clerical tasks related to the secretariat and, when
    required;
     Place orders for office and cafeteria supplies and placed other POs as required.
     Assisting the Directors and Supervisors in their duties;
     Keep documentation of accounts payable orderly;
     Compile billing documents and then codify invoices for payment and send them to headquarters for payment;
     Compile project spending in established relationships;
     Respond to requests relating to accounts payable;
     Check periodically supplier invoices and solve inherent problems.
     Perform follow-ups with accounts receivable when required

     Act as a liaison to coordinate deliveries other than production;
     Organization of Engagement employee events including communication with suppliers, customers and employees ;
     Monitor customer requests , arrange transportation and inventory management with warehouses;
     Place orders and manage the uniforms/ shoes provided to employees ;
     Manage shipments with courier services , customs , government agencies etc. (samples, mail and other )
     Support translation of documents as required.
     Support basic Human Resources admin tasks as needed.
     Perform all related tasks.

    Qualifications
    • English and French Functional bilingualism;
    • Good command of French spelling;
    • High School Diploma;
    • Intermediate knowledge of Excel, Word and Outlook;
    • Organizational skills;
    • Autonomous and accountable;
    • Ability to work in a team;

    If interested in this position or know someone who would be a good fit. Please send your Cv to brandon.freger@randstad.ca or sean.lynch@randstad.ca or melissa.cumetti@randstad.ca or give us a call at 514-695-3315

    Summary
    Why Randstad?

    There are lots of great jobs, incredible companies, and great bosses.
    At Randstad, we are here to help you find the right combination for you.

    If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca

    Add us on LinkedIn:
    - https://www.linkedin.com/in/sean-lynch-370492126/
    - https://www.linkedin.com/in/brandon-freger-ba340392/
    - https://www.linkedin.com/in/melissa-cumetti-2ab401169/

    For a complete list of all available jobs by division, visit www.randstad.ca

    good to know you

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
    We are currently looking for a administrative assistant for a company in Baie D'urfe in the food industry.

    General Responsibilities: Manage front desk and ensure the receiving tasks and phone calls. Enter data into computer systems, classify and share documentation according to established processes. Organize mailings and letters and follow up and communication. Understanding and respecting the Social Responsibility


    Advantages
    Monday-Friday 8AM-5PM (Flexible hours)
    Salary 50,000$-55,000$
    MAT LEAVE REPLACEMENT 1-2 years


    Responsibilities
    Tasks and responsibilities:

     Answer the phone and redirect calls or take messages;
     Receive visitors and direct them to their registration in the register. Put job application forms to applicants;
     Maintain updated phone system and ensure the proper functioning of the fax,copier and printers;
     Send, receive and distribute mail, courier and fax;
     Make photocopies and scans and distribute documents according to established processes;
     Compile administrative data and validate the accuracy of the results;
     Compose and draft correspondence as indicated, perform all clerical tasks related to the secretariat and, when
    required;
     Place orders for office and cafeteria supplies and placed other POs as required.
     Assisting the Directors and Supervisors in their duties;
     Keep documentation of accounts payable orderly;
     Compile billing documents and then codify invoices for payment and send them to headquarters for payment;
     Compile project spending in established relationships;
     Respond to requests relating to accounts payable;
     Check periodically supplier invoices and solve inherent problems.
     Perform follow-ups with accounts receivable when required

     Act as a liaison to coordinate deliveries other than production;
     Organization of Engagement employee events including communication with suppliers, customers and employees ;
     Monitor customer requests , arrange transportation and inventory management with warehouses;
     Place orders and manage the uniforms/ shoes provided to employees ;
     Manage shipments with courier services , customs , government agencies etc. (samples, mail and other )
     Support translation of documents as required.
     Support basic Human Resources admin tasks as needed.
     Perform all related tasks.

    Qualifications
    • English and French Functional bilingualism;
    • Good command of French spelling;
    • High School Diploma;
    • Intermediate knowledge of Excel, Word and Outlook;
    • Organizational skills;
    • Autonomous and accountable;
    • Ability to work in a team;

    If interested in this position or know someone who would be a good fit. Please send your Cv to brandon.freger@randstad.ca or sean.lynch@randstad.ca or melissa.cumetti@randstad.ca or give us a call at 514-695-3315

    Summary
    Why Randstad?

    There are lots of great jobs, incredible companies, and great bosses.
    At Randstad, we are here to help you find the right combination for you.

    If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca

    Add us on LinkedIn:
    - https://www.linkedin.com/in/sean-lynch-370492126/
    - https://www.linkedin.com/in/brandon-freger-ba340392/
    - https://www.linkedin.com/in/melissa-cumetti-2ab401169/

    For a complete list of all available jobs by division, visit www.randstad.ca

    good to know you

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.