administrative assistant - dt vancouver, Vancouver

posted
contact
randstad canada
job type
temporary
apply now

job details

posted
location
vancouver, british columbia
sector
contact centre and customer care
job type
temporary
reference number
2196326STFEN
contact
randstad canada
apply now

job description

Our client, a leading consoulting firm, at their office in DT Vancouver is looking for an Administrative Assistant. You will work full-time hours and earn up to $25.58 per on a 12-month contract (with high possibility of extension or perm), and be responsible for the following:

· Work with client teams to prepare meeting materials for both internal and external meetings
· Edit and create documents using advanced technical skills in Microsoft Word and PowerPoint while ensuring all documents produced adhere to Mercer's global identity/document standards
· Professional client service communication – emailing of reports, meeting scheduling, in-house needs when clients visit
· Maintenance of internal databases – manager search list and admin client database primarily
· Handle monthly client invoicing (using Mercer’s proprietary system), including project code set-up/ management
· Maintain client and internal files, both hard and soft copy
· Researching and scheduling travel arrangements, with availability to troubleshoot and adjust itineraries when Principals are traveling
· Tracking, compiling and submitting expense reports for Principals on a monthly basis and in a timely manner
· Maintaining Executive’s calendar by planning and scheduling meetings internally, reviewing for client meeting availability, and proactively identifying potential conflicts in advance to help solve them
· Contributes to team effort by accomplishing related tasks as needed

Advantages
• Gain experience working for a globally recognized consulting firm
• Earn the competitive rate up to $25.58 per hour
• Work full-time hours on a 12-month assignment (with the high possibility of extension or perm)
• DT Vancouver

Qualifications
· 3-5 years of administrative assistant experience, preferably in a consulting environment or professional service industry. 5 or more years’ administrative experience preferred
· Strong communication skills (both written and oral)
· High level of proficiency with Microsoft Suite, particularly Outlook, Excel and PowerPoint
· Highly organized with meticulous attention to detail
· Self-starter and able to multi-task and work within a fast paced environment
· Strong client servicing skills; ability to work with a wide variety of personalities
· Collaborative/ Team player
· Flexibility to work past normal hours on rare occasion
· Strong organizational and time management skills

Lindsay,
Sylvia,
Carlo

Phone Number:
416.861.9888
Fax Number:
416.861.8727

Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.