Are you looking for a new challenge in administrative support?
You are passionate about investing in a career in the real-estate management field?
We have a great opportunity for you not to miss!
What the company will offer:
- Job Security (permanent position);
- 37.5 hours per week;
- Work Schedule: 9:00am to 5pm in person
...
- 3 weeks of vacation time;
- Salary between $50,000 and $55,000 (based on experience);
- Great work environment.
If you are enticed so far, PLEASE KEEP ON READING!
As an Administrative Assistant in Nun's Island, you will be responsible for performing administrative tasks related to operations of the building, (purchase orders, invoices, insurance), to deal with questions related to the services given to tenants, to help update press releases and to perform other specific tasks.
Advantages
What the company will offer for the ideal candidate as an Administrative Assistant:
- 37.5 hours per week (9:00:am to 5:00pm);
- Permanent position;
- 3 weeks of vacation time;
- Insurance (after 3 months) ;
- Stable and human team;
- Salary between $50,000 and 55,000$ (based on experience);
Responsibilities
What your day will look like working as a Administrative Assistant in Nun's Island:
• Respond cordially and effectively to telephone calls and to customers, tenants and suppliers presenting themselves at the administrative office and forward messages to the persons concerned.
• Open the mail and redistribute it to the people concerned. Send to regional offices weekly.
• Respond to tenant service calls and follow up with superintendents
• Produce and send all correspondence with tenants by email, letters, memos, etc.
• Communicate with suppliers to keep each supplier's insurance file and CNESST compliance certificate up to date.
• Collect and maintain proof of insurance from tenants in accordance with leases
• Run monthly reports on credit cards, Visa and Amex, make entries in Yardi.
• Make all pertaining reservations for trade shows, hotels, flights, for all staff.
• Administer all birthdays, corporate gifts.
• Carry out regular follow-ups for annual reports of alarm systems, sprinklers, drills, evacuation, fire safety plan.
• Assist the construction manager in his tasks: emails and calls to suppliers / tenants, provide purchase order, make equivalent invoices, file follow-up, etc. Monitoring and approval of Capex.
• Invoice tenants for work or repairs carried out for them.
• Create and complete purchase orders with related documents. Make name changes.
Follow up on contracts. Signage in buildings
• Order uniforms and corporate clothing.
• Collaborates with the marketing department.
• Manage office supplies, reception, computer equipment, card access system and telephone system.
• Prepare the summary of hours worked with ADP every two weeks
Qualifications
What is required to be the selected candidate:
• Post-secondary education preferred;
• Experience in a field related to real estate would be an asset;
• Bilingualism (French and English) orally and in writing;
• Experience of at least two years in administration;
• Passion for the industry and desire to build a long-term career in it;
• Highly organized, meticulous and comfortable working in a
dynamic work environment where deadlines are tight;
• Strong communication and interpersonal skills and great ability to multi-task;
• Excellent customer service skills always aiming to exceed expectations;
• Dedicated person who works well in a team and who likes to have fun at work;
• Knowledge of Microsoft Office, (Word and Excel);
• Experience with Yardi or Angus systems will be considered a
asset;
Summary
Why choose to work for this organization?
Beyond your compensation, they will invest in your health, well-being and development, and we encourage teamwork and collaboration, so you can do your best work and enjoy work life balance.
Are you interested in this position?
Please send your application by email to: gregory.milhau@randstad.ca and anty.tzitzikas@randstad.ca and we will contact you shortly if your profile matches the criteria.
We look forward to speaking with you.
Human forward !
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you looking for a new challenge in administrative support?
You are passionate about investing in a career in the real-estate management field?
We have a great opportunity for you not to miss!
What the company will offer:
- Job Security (permanent position);
- 37.5 hours per week;
- Work Schedule: 9:00am to 5pm in person
- 3 weeks of vacation time;
- Salary between $50,000 and $55,000 (based on experience);
- Great work environment.
If you are enticed so far, PLEASE KEEP ON READING!
As an Administrative Assistant in Nun's Island, you will be responsible for performing administrative tasks related to operations of the building, (purchase orders, invoices, insurance), to deal with questions related to the services given to tenants, to help update press releases and to perform other specific tasks.
Advantages
What the company will offer for the ideal candidate as an Administrative Assistant:
- 37.5 hours per week (9:00:am to 5:00pm);
- Permanent position;
- 3 weeks of vacation time;
- Insurance (after 3 months) ;
- Stable and human team;
- Salary between $50,000 and 55,000$ (based on experience);
...
Responsibilities
What your day will look like working as a Administrative Assistant in Nun's Island:
• Respond cordially and effectively to telephone calls and to customers, tenants and suppliers presenting themselves at the administrative office and forward messages to the persons concerned.
• Open the mail and redistribute it to the people concerned. Send to regional offices weekly.
• Respond to tenant service calls and follow up with superintendents
• Produce and send all correspondence with tenants by email, letters, memos, etc.
• Communicate with suppliers to keep each supplier's insurance file and CNESST compliance certificate up to date.
• Collect and maintain proof of insurance from tenants in accordance with leases
• Run monthly reports on credit cards, Visa and Amex, make entries in Yardi.
• Make all pertaining reservations for trade shows, hotels, flights, for all staff.
• Administer all birthdays, corporate gifts.
• Carry out regular follow-ups for annual reports of alarm systems, sprinklers, drills, evacuation, fire safety plan.
• Assist the construction manager in his tasks: emails and calls to suppliers / tenants, provide purchase order, make equivalent invoices, file follow-up, etc. Monitoring and approval of Capex.
• Invoice tenants for work or repairs carried out for them.
• Create and complete purchase orders with related documents. Make name changes.
Follow up on contracts. Signage in buildings
• Order uniforms and corporate clothing.
• Collaborates with the marketing department.
• Manage office supplies, reception, computer equipment, card access system and telephone system.
• Prepare the summary of hours worked with ADP every two weeks
Qualifications
What is required to be the selected candidate:
• Post-secondary education preferred;
• Experience in a field related to real estate would be an asset;
• Bilingualism (French and English) orally and in writing;
• Experience of at least two years in administration;
• Passion for the industry and desire to build a long-term career in it;
• Highly organized, meticulous and comfortable working in a
dynamic work environment where deadlines are tight;
• Strong communication and interpersonal skills and great ability to multi-task;
• Excellent customer service skills always aiming to exceed expectations;
• Dedicated person who works well in a team and who likes to have fun at work;
• Knowledge of Microsoft Office, (Word and Excel);
• Experience with Yardi or Angus systems will be considered a
asset;
Summary
Why choose to work for this organization?
Beyond your compensation, they will invest in your health, well-being and development, and we encourage teamwork and collaboration, so you can do your best work and enjoy work life balance.
Are you interested in this position?
Please send your application by email to: gregory.milhau@randstad.ca and anty.tzitzikas@randstad.ca and we will contact you shortly if your profile matches the criteria.
We look forward to speaking with you.
Human forward !
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
