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Administrative Assistant

job details

summary

    job details
    We are looking to hire an administrative assistant with a 35 hour work week. This is a permanent position in Pointe-Claire. This is a small technology company that develops, sells and supports software and systems for automated visual inspection and high-accuracy measurement. They are located in Pointe-Claire and they sell worldwide.

    Contact us

    Advantages
    35 hours work week (in office)
    located in Pointe-Claire
    competitive salary
    RRSP contribution
    Benefits package
    Well being days
    Group outings
    Training and support

    Responsibilities
    The work is varied and the successful candidate will carry out a wide range of tasks having to do with administration, bookkeeping, service coordination, etc. Responsibilities include the following:

    • Prepare and validate expense reports following travel carried out by our personnel
    • Collect and organize the contact information of customers that reached out to us
    • Prepare packages of information for our customers, related to the renewal of their annual support program
    • Follow-up with vendors on outstanding orders that we have placed with them
    • Follow-up with customers regarding outstanding payments that are due to us
    • Help coordinate the service calls that our service technician carry out. Among other tasks, this involves:
    • Coordinating (via email & phone) with customers to schedule on-site installations and service calls.
    • Coordinating internally (with our administrative and production managers and our technicians) to schedule on-site installations and service calls (for example: look into trip scheduling, the possibility of combining different customer visits into one trip, looking into flights, etc…)

    Qualifications
    The ideal candidate is well organized and conscientious, has a nice touch with customers and represents our company well (i.e. professionally & efficiently) when dealing with customers and suppliers. Experience with QuickBooks software is a definite asset.

    We are looking for someone that is reliable and is able to work independently. We will offer the successful candidate all the needed support, but this person must be comfortable in an environment where there is minimal
    supervision.

    We will provide the successful candidate with extensive training as well as opportunities for advancement over time. We offer a pleasant & positive work environment where everyone collaborates and supports each other to
    get the job done and get it done well. We are looking for a "good fit" candidate with a positive attitude and that works well with others.

    Summary
    There are lots of great jobs, incredible companies, and great bosses.
    At Randstad, we are here to help you find the right combination for you.

    If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca

    Add us on LinkedIn:
    - https://www.linkedin.com/in/sean-lynch-370492126/
    - https://www.linkedin.com/in/brandon-freger-ba340392/
    - https://www.linkedin.com/in/melissa-cumetti-2ab401169

    For a complete list of all available jobs by division, visit www.randstad.ca

    good to know you

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
    We are looking to hire an administrative assistant with a 35 hour work week. This is a permanent position in Pointe-Claire. This is a small technology company that develops, sells and supports software and systems for automated visual inspection and high-accuracy measurement. They are located in Pointe-Claire and they sell worldwide.

    Contact us

    Advantages
    35 hours work week (in office)
    located in Pointe-Claire
    competitive salary
    RRSP contribution
    Benefits package
    Well being days
    Group outings
    Training and support

    Responsibilities
    The work is varied and the successful candidate will carry out a wide range of tasks having to do with administration, bookkeeping, service coordination, etc. Responsibilities include the following:

    • Prepare and validate expense reports following travel carried out by our personnel
    • Collect and organize the contact information of customers that reached out to us
    • Prepare packages of information for our customers, related to the renewal of their annual support program
    • Follow-up with vendors on outstanding orders that we have placed with them
    • Follow-up with customers regarding outstanding payments that are due to us
    • Help coordinate the service calls that our service technician carry out. Among other tasks, this involves:
    • Coordinating (via email & phone) with customers to schedule on-site installations and service calls.
    • Coordinating internally (with our administrative and production managers and our technicians) to schedule on-site installations and service calls (for example: look into trip scheduling, the possibility of combining different customer visits into one trip, looking into flights, etc…)

    Qualifications
    The ideal candidate is well organized and conscientious, has a nice touch with customers and represents our company well (i.e. professionally & efficiently) when dealing with customers and suppliers. Experience with QuickBooks software is a definite asset.

    We are looking for someone that is reliable and is able to work independently. We will offer the successful candidate all the needed support, but this person must be comfortable in an environment where there is minimal
    supervision.

    We will provide the successful candidate with extensive training as well as opportunities for advancement over time. We offer a pleasant & positive work environment where everyone collaborates and supports each other to
    get the job done and get it done well. We are looking for a "good fit" candidate with a positive attitude and that works well with others.

    Summary
    There are lots of great jobs, incredible companies, and great bosses.
    At Randstad, we are here to help you find the right combination for you.

    If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca

    Add us on LinkedIn:
    - https://www.linkedin.com/in/sean-lynch-370492126/
    - https://www.linkedin.com/in/brandon-freger-ba340392/
    - https://www.linkedin.com/in/melissa-cumetti-2ab401169

    For a complete list of all available jobs by division, visit www.randstad.ca

    good to know you

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.