administrative assistant, Toronto

randstad canada
job type
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job details

toronto, ontario
administrative support
job type
reference number
randstad canada
apply now

job description

We're looking for an Administrative Assistant with Junior level Executive Assistant duties as well, to join the dynamic Partnerships team of a an academic/educational not-for-profit organization, on a contract-to-hire basis. This role starts as a 1 month contract, but ideally progresses into further extension, or a permanent role, pending candidate performance, which would include a competitive yearly salary, paid vacation, comprehensive benefits.

What's in it for YOU?

- Hourly pay of $20-$21 with a weekly pay period.
- TTC accessible location, steps from the subway station.
- Great opportunity with well-known high caliber professionals.
- Fixed working schedule, great work-life balance. (8:30 am to 4:30 or 5 pm)
- The ability to support a team of high-level senior management (VP and Director) with the likelihood of permanency.
- The opportunity for growth within the organization..

What YOU would be doing as an Administrative Assistant

- Scheduling, coordinating, and organizing meetings and planning sessions.
- Coordinating travel bookings and arrangements for the management team.
- Supporting the HR team with a variety of admin tasks including interview bookings, webinar set-ups, etc.
- Creating briefing materials and presentations for external meetings and taking minutes during meetings.
- Assisting with the preparation, compiling, formatting, and submission of reports and proposals.
- Liaising with partners and clients, traveling to partnering locations at times.
- Receptionist/office administrative duties including intake of incoming calls, handling outgoing communications; opening and distributing mail, sending and receiving courier packages, ordering office supplies, managing meeting rooms, etc.

What do YOU bring to the table?

- 2-3 years of administrative experience in a dynamic role, preferably in an Academic/Educational/Non-profit/Research/Policy/Legal environment.
- Tech savvy, proficient working with computers and general proficiency with Microsoft Office suite.
- Excellent communication and interpersonal skills.
- High attention to detail, organized and punctual.
- Ability to multitask, strong organization and time management skill and being able to work under pressure.
- Post-secondary education.
- Bilingual in French an asset.

If this sounds like something you would be interested in or know anyone that would apply NOW and send your resume to with the subject line: "Administrative Assistant - Academic Non-profit" along with a short synopsis of why you're interested in the role, and why you'd be a great fit!

About Randstad

Randstad oversees various temporary and permanent administrative roles such as Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Junior Human Resources, Junior Marketing, and Junior Accounting roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!


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Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.