Are you an individual that can thrive in a role where you are supporting a Chairman & President, along with a few other senior executives?Do you enjoy supporting a small team with any administrative tasks including reception coverage when needed? Do you have a strong attention to detail along with a proactive mindset?Do you have over 5+ years of experience supporting VIPs in a company such as the Presidential Chairman & Vice President?We are looking for an experienced executive assistant to join one of the top companies within the Commercial Real Estate industry within the heart of Toronto!Within this role, you will be the Executive Assistant to both the Chairman, President & COO while working alongside their other senior executives.With this being an Executive Assistant role, you will be assisting the Chairman's schedule, which sometimes requires you to be on-call during some evenings and weekends, outside of the 9 - 5 work schedule.In addition to administrative and clerical requests, the core responsibilities of this role would consist of heavy calendar management, travel arrangements, assisting with invoicing, billing, expenses, and meeting preparation. You also, understand and possess a high degree of confidentiality and professionalismThe ideal candidate is an Executive Assistant who has prior experience directly supporting higher executives within a company, along with the ability to adapt to diverse personalities, overcome challenges that are out of scope, and demonstrate strong time management skills in a team environment.AdvantagesThe ability to work for one of the top Commercial Real Estate companies in Downtown Toronto• $70,000 annual salary (based on experience)• 3 Weeks vacation + holiday time off• Be apart of a company culture that values its employees and shows it various ways• 4 Company events (one a quarter) allowing you to mix and mingle with your fellow staff• Fun company social events allowing you to get to know your colleagues beyond a surface level• Competitive benefits plan• Be a valued member of the team by ensuring the top Executives days are organized• TTC friendly location - steps from the subway station• Currently hybrid role (WFH/in office)Responsibilities• Assist with admin tasks such as managing calendars and meeting notices• Assisting with extensive and complex travel arrangements , ground transportation, and hotel accommodations for internal staff and visiting guests• Arrange onsite and offsite meetings• Organize presentations for client and investor meetings• Assist with financial expenses • Assist with tidying, and cleanliness of office space• Support IT needs of executive staff • Assist with invoicing • Assist with personal administrationQualificationsQualifications• Minimum 5+ years of previous Executive Assistant experience• Proficiency MS Office• Strong research skills (researching competitors and industry trends, utilizing Google)• Strong organizational and time management skills• Able to work in a fast-paced environment• Ability to multitask, execute a sense of urgency and meet deadlines• Strong communications skills, both verbal and written• Can work independently but also with a team• Strong problem-solving skillsSummaryIf you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.