administrative assistant, Vancouver

randstad canada
job type
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job details

vancouver, british columbia
administrative support
job type
reference number
randstad canada
apply now

job description

Role and Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What's in it for you?
- Competitive compensation
- ASAP Start
- Transit accessible, Downtown Vancouver
- Modern work environment

Skills & Qualifications

Professional attitude and approach is a prerequisite.
Excellent interpersonal and communication skills and co-operative in a team environment.
Well-organized, capable and interested in taking initiative.
Ability to prioritize work and work under pressure.
Discretion and the ability to handle confidential material appropriately.
Maintains a good rapport and is skillful and tactful in dealing with appropriate personnel, both internally and externally of the firm.
Timely in responding to inquiries and requests, discussing those with superiors where appropriate.
Demonstrates initiative to resolve client issues where appropriate.
Experience using the Microsoft suite of applications (Word, Excel, and PowerPoint).
Excellent abilities with multiple phone lines.
Good communication skills, both verbal and written.
Must be able to work as a member of a team.
Strong service orientation, with the ability to manage multiple priorities for internal clients.
Must be able to work with all levels of professional staff.
High School Diploma.


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Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.