administrative assistant, Victoria

randstad canada
job type
apply now

job details

victoria, british columbia
administrative support
job type
reference number
randstad canada
apply now

job description

Are you an experienced, motivated and highly organised individual looking for that exciting next opportunity?

Here in Victoria a large pharmaceutical company is seeking a top Administrative Assistant to provide support to the clinical operations team

****** This is a contract temporary position for five months that could become permanent*****


• Provide general admin support
• Assist with travel booking and calendar management
• Assist with regulatory trial management and preparation
• Collect, review and track specified site regulatory documents
• Follow project plans and time lines for assigned areas of responsibility
• Organize and maintain the archiving of regulatory documentation for studies assigned
• Assist with travel bookings
• Work with internal clinical personnel and external consultants to complete summaries, reports and documents needed for submission to regulatory authorities
• Follow project plans and time lines for assigned areas of responsibility
• Organize and manage the logical archiving of all regulatory filings within the company
• Maintaining the document system, training records, job descriptions and CVs
• Manage the audit filings and notify vendors when due dates are reached
• Complete data entry for reports and submissions
• Interact with vendors for document or technical requests


• Highly developed Attention to Detail (essential)
• Willingness to work with a highly regulated environment (essential)
• Excellent written and verbal communication skills (essential)
• Minimum 2-5 year experience in an administrative role, working in the pharmaceutical industry (preferred)
• Proven, first-hand experience of working in a fast-paced team environment.
• Proven organizational skills
• Ability to establish work priorities and remain flexible
• Proficiency with MS Office including PowerPoint
• Ability to adapt to new systems and processes
• Strong interpersonal skills

If this sounds like you, then we'd love to hear from you, apply at the link here today!

For more information on the position please connect with Sarah in Victoria at 250.383.1389, or by email at


Phone Number:
Fax Number:

Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.