Randstad Victoria is looking for an Administrative Assistant for our client in the non-profit sector the position will support their internal service delivery in the areas of accounting, administration, programs and volunteer crew.
Please note this is a contract position to start but has the opportuniyty to permanent for the right individual.
...
Advantages
•This contract position to start and can go permanent for the right individual
•20-30 hour work week; 4 to 5-hour shifts daily Monday to Friday with some flexibility to organize work schedule around the office hours of 8:00 am to 4:00 pm. Seasonality and workload requirements may require the incumbent to work more hours per week
• $25 plus depending on expereince
Responsibilities
•Provide administrative support to the business functions led by the National Office Manager including the preparation of monthly financial reports and reconciling DonorPerfect Online (DPO) with accounting details on SAGE.
•Ensure all financial commitments and transactions are aligned with our internal controls, policies and procedures.
•Ensure appropriate allocation of expenditures and programs commitments in general ledger.
•Verify, reconcile and track vendor and intercompany invoices with authorized commitments; prepare AP aging summaries when required.
•Process mail received in the office and respond to donor calls.
•Provide donor admin support by setting up donor profiles on DonorPerfect Online (DPO).
•Perform daily reconciliation procedures and prepare bank deposit slips.
•Reconcile cash donations.
•Answer phones/donor calls.
•Produce all varieties (i.e. individual and consolidated) of official donation receipts in accordance with Canada Revenue Agency regulations. Includes preparing, printing, signing, mailing and reconciling official donation receipts.
•Collaborate with the Marketing and Donor Relations Manager and other team members in updating the content and messaging of the content in the official donation receipt in a timely manner.
•Provide responses to audit requests in regards to official donation receipts.
Qualifications
•Experienced in the use of SAGE accounting or similar Cloud-based accounting software.
•Excel at an intermediate/advanced level and CRM systems.
•Experience in a not-for-profit organization or a registered charity environment an asset.
•A demonstrated commitment to customer service, donors, and volunteers.
•Business administration, accounting experience or relevant education. Intermediate to advanced knowledge of principles of accounting.
•Fluent in English. Proficient in French through the completion of an immersion program (or equivalent) is considered an asset.
•Clean criminal record check.
Summary
If this sounds like you, then we would love to hear from you - please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to misty.therrien@randstad.ca or raj.sra@randstad.ca. All applications are welcome, but only those who meet the requirements will be contacted.
Randstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!
Any questions? Please feel free to call the Randstad office at 250.383.1389 and one of the team will be happy to help.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Randstad Victoria is looking for an Administrative Assistant for our client in the non-profit sector the position will support their internal service delivery in the areas of accounting, administration, programs and volunteer crew.
Please note this is a contract position to start but has the opportuniyty to permanent for the right individual.
Advantages
•This contract position to start and can go permanent for the right individual
•20-30 hour work week; 4 to 5-hour shifts daily Monday to Friday with some flexibility to organize work schedule around the office hours of 8:00 am to 4:00 pm. Seasonality and workload requirements may require the incumbent to work more hours per week
• $25 plus depending on expereince
Responsibilities
•Provide administrative support to the business functions led by the National Office Manager including the preparation of monthly financial reports and reconciling DonorPerfect Online (DPO) with accounting details on SAGE.
•Ensure all financial commitments and transactions are aligned with our internal controls, policies and procedures.
•Ensure appropriate allocation of expenditures and programs commitments in general ledger.
...
•Verify, reconcile and track vendor and intercompany invoices with authorized commitments; prepare AP aging summaries when required.
•Process mail received in the office and respond to donor calls.
•Provide donor admin support by setting up donor profiles on DonorPerfect Online (DPO).
•Perform daily reconciliation procedures and prepare bank deposit slips.
•Reconcile cash donations.
•Answer phones/donor calls.
•Produce all varieties (i.e. individual and consolidated) of official donation receipts in accordance with Canada Revenue Agency regulations. Includes preparing, printing, signing, mailing and reconciling official donation receipts.
•Collaborate with the Marketing and Donor Relations Manager and other team members in updating the content and messaging of the content in the official donation receipt in a timely manner.
•Provide responses to audit requests in regards to official donation receipts.
Qualifications
•Experienced in the use of SAGE accounting or similar Cloud-based accounting software.
•Excel at an intermediate/advanced level and CRM systems.
•Experience in a not-for-profit organization or a registered charity environment an asset.
•A demonstrated commitment to customer service, donors, and volunteers.
•Business administration, accounting experience or relevant education. Intermediate to advanced knowledge of principles of accounting.
•Fluent in English. Proficient in French through the completion of an immersion program (or equivalent) is considered an asset.
•Clean criminal record check.
Summary
If this sounds like you, then we would love to hear from you - please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to misty.therrien@randstad.ca or raj.sra@randstad.ca. All applications are welcome, but only those who meet the requirements will be contacted.
Randstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!
Any questions? Please feel free to call the Randstad office at 250.383.1389 and one of the team will be happy to help.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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