Administrative Opportunities

Overview of Role :Our client has summits/events coming up so they are looking for someone to take care of administrative tasks, assist with the online assistance of their website and coordination Admin/Tech Tasks:Audit website• Are all the errors we've been working on fixed (Date/Time accuracy, Time zone, Does the city match the time zone) • Do all experiences have venues?• Do website details match the Eventbrite details for each experience?Audit Mailchimp email• Do schedule emails have accurate date/time• Do scheduled emails have address (if updated after the email was scheduled)Helpscout• Respond to inquiries that have pre-set answersBasecamp• Audit each Delivery Team basecamp project/lists to ensure• Overdue tasks are marked complete or deleted• Upcoming tasks are underway• All experiences live have a corresponding basecamp list• All basecamp lists are assigned to the Chapter Lead who “owns” the experience in Programming Pipeline• Survey shipping & other ops itemsAdministrative Tasks:Support with administrative tasks and special projects Maintaining documentation to support processes and evaluation Help maintain our CRM to keep our teams across the country organized ADVANTAGESCompetitive PayGreat opportunity to expand knowledge and skillsContractual opportunity to develop experienceRESPONSIBILITIESAdministrative Tasks:Support with administrative tasks and special projects Maintaining documentation to support processes and evaluation Help maintain our CRM to keep our teams across the country organized QUALIFICATIONS- 1+ years as an Administrative Assistant- Experience supporting ad-hoc duties- Event management experience is also considered an assetSUMMARYIf you're interested and qualified for this role, please apply online or email danielle.malca@randstad.ca with your resume, subject line: 'Educational Administrative Assistant",Danielle,NormaPhone Number:416.861.1060Fax Number:416.861.1061

Adjointe administratifPoste PermanentOttawa Super opportunitéDébut Février 2021Vous êtes à la recherche d’un nouveau défi permanent enrichissant? Avez-vous au moins 2 ans d’expérience en tant qu'assistante administrative? Si oui? Nous avons le poste idéal d’adjointe administratif pour vous à Ottawa dans la domaine financière. Quelles seront vos responsabilités principales dans ce rôle d’adjointe administratif?oachats de fournituresoréquisition et suivi des paiements aux fournisseursogestion du système téléphonique oconciliation et gestion de la petite caisse oconciliation des dépôts bancaires (chèques, intérac et cartes de crédit)osuivi des chèques postdatés et paiements de cartes de crédit mensuels des clientsocollection des recevablesoconciliation des états de comptes avec paiements reçus depuis l’impressionoarchivage et destruction des dossiers des clientsoarchivage et destruction de certains dossiers administratifsADVANTAGESPourquoi ce poste d’adjointe administratif? - Poste permanent - Salaire concurrentiel : 45K+- Un horaire de jour de 40 heures par semaine, du lundi au vendred- Travail à domicile (pour le moment)- Stationnement gratuit.- Équipe compétente et honnête- Entreprise agile et flexible- Congés spéciaux pour maladies ou pour la gestion familiale- Flexibilité avec l’horaire- Programme de promotion de la sante -REER collectif-Assurance (75% payer)RESPONSIBILITIESAssistance lors de :oorganisation de voyage/déplacement des associésoorganisation d’événement/rencontresoproduction de différents rapports à la gestionoplanification et organisation de l’agenda QUALIFICATIONSEXIGENCES POUR LE POSTE :•Bilingue•Débrouillardise•Bonne connaissance en informatique•Bonne présentation•Entregent•Professionnalisme•Attentive au détail.SUMMARYSi ce poste vous intéresse, svp envoyer votre CV à lisa.haddow@randstad.ca et postuler directement sur le poste!Au plaisir,Lisa et Nadia

Are you an Administrative professional who prides themselves on their experience supporting executive level staff members? Are you looking to join a close knit team and support all of their administrative needs and helping them serve their community? Then we have a role for you!We are looking for an experienced Administrative Assistant who can hit the ground running, to provide high level support tostaff members of the Spiritual Leadership Team for our client. You will be working a 6 month contract to start covering a leave, with a strong potential of a 1 year+ contract. ADVANTAGESAdvantages• Paying 50k - 55k• Work from home Monday-Thursday 9-5 PM, Fridays 9-3 PM for Sabbath • 3 weeks vacation, all Jewish, and Ontario holiday's• Tight knit, small family feel office environmentRESPONSIBILITIESResponsibilities• assist with any and all administrative tasks to the team, meet deadlines, prepare correspondence, reports,emails, memos, spreadsheets, grant submissions, etc.• Manage schedules, appointments and calendar; Arrange, confirm, and prepare briefings formeetings by obtaining relevant and critical information, materials and research prior to meetings.• Prepare agendas and briefing materials for meetings; attend meetings and record minutes withaction items and carry out appropriate follow ups as may be required.• Compose emails and other correspondence and provide appropriate follow ups.• Excellent written communication skills to compose drafts of articles and other postings asinformational comments for Facebook, Twitter, LinkedIn. (Final drafts to be personalized)• Maintain various databases and CRM; ability to gather data and compile reports as necessary• Assist members as required.• Attend programs and events as required (flexible time schedule, sometimes you maybe required to part take on weekends or evenings)• Reconcile expense reports on a monthly basis as needed.• Prepare presentations and reports as required.• Arrange travel accommodations and itineraries prior to trips and conferences.• Maintain the strictest confidentiality.• Perform duties as assigned, including but not limited to member mailings and reception relief.QUALIFICATIONSRequirements• University or College Degree• Minimum 3 years of experience supporting an executive preferably within a non- profitenvironment• You possess strong attention to detail, with a proven track record of self-direction, follow-through and dependability,• Team player, self-starter, good judgment, discreet• Professionalism, discretion, hospitality, confidentiality and strong customer service / welcomingability• Strong MS Office and computer skills, experience with scheduling, calendar maintenance (CRM,Doodle, Calendly, etc.)• Familiarity with Database Management and Fundraising software an asset• Experience with social media, i.e. Facebook, Twitter, Linked In, and Instagram• Excellent written and oral communication skills• Knowledge of Jewish culture, traditions and observances and Hebrew a strong asset SUMMARYIf you meet these requirements, please do not hesitate to apply! If you know someone that does please refer them our way! Please reach out to either Norma.Hung@randstad.ca or Danielle.Malca@randstad.ca! Good to Know You!NormaDaniellePhone Number:416.861.1060Fax Number:416.861.1061