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Administrative Secretary - Pointe Claire

job details

summary

    job details
    Position Title: Secretary
    Type: Contract

    Are you looking for work in a municipal environment in the West Island? We are looking for a fluently bilingual, secretary for a contract job with possibility of permanence. Great working conditions, great team.

    Apply today, we look forward to speaking with you





    Advantages
    -8 to 9-month maternity replacement with possibility of permanence
    -35 hour work week
    -competitive salary
    -35 hour work weeks
    -8AM-4:30 Summer, finish at noon on Fridays


    Responsibilities
    • Drafts and signs general and non-technical correspondence such as responses to information requests;
    • Ensures that correspondence is complete and free of typographical, grammatical, syntax, and spelling errors;
    • Assesses the level of urgency of documents and files, distributes them, and monitors their progress and deadlines;
    • Attends to a large number of important administrative details to lighten the workload of her or his supervisor;
    • Serves as a support advisor in organizing the various departmental administrative tasks;
    • Oversees the physical preparation of meetings, conferences, and information sessions; ascertains the items for
    inclusion on the agenda, drafts agendas, prepares relevant documents, issues meeting notices, etc.;
    • Attends meetings, records discussions, and drafts minutes/reports;
    • Collects and gathers data from various sources;
    • Provides general information on directives, activities, and by-laws, and, as required, provides explanations or
    clarifications;
    • Schedules or re-schedules her or his supervisor's meetings based on priorities, reminds the supervisor of meeting
    dates, and prepares the necessary documents;
    • Makes travel arrangements for her or his supervisor;
    • Answers, screens, forwards, and makes telephone calls;
    • Performs research and provides requested information or refers the requestor to the appropriate authority;
    • Carries out any other related task, as requested.

    Qualifications
    • 3+ years of experience as a secretary
    • Excellent knowledge of spoken and written French and English;
    • In-depth knowledge of office management and associated general work/administrative procedures;
    • Ability to organize her or his work and take initiative;
    • Ability to draft business and general correspondence;
    • Excellent knowledge of Windows operating system and proficiency with Outlook, Word, Excel and PowerPoint;
    • Ability to exercise good judgment and adapt to a variety of situations;
    • Good communication skills;
    • Ability to exercise tact and discretion.


    Summary
    Why Randstad?

    There are lots of great jobs, incredible companies, and great bosses.
    At Randstad, we are here to help you find the right combination for you.

    If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca

    Add us on LinkedIn:
    - https://www.linkedin.com/in/sean-lynch-370492126/
    - https://www.linkedin.com/in/brandon-freger-ba340392/
    - https://www.linkedin.com/in/melissa-cumetti-2ab401169/

    For a complete list of all available jobs by division, visit www.randstad.ca

    good to know you

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
    Position Title: Secretary
    Type: Contract

    Are you looking for work in a municipal environment in the West Island? We are looking for a fluently bilingual, secretary for a contract job with possibility of permanence. Great working conditions, great team.

    Apply today, we look forward to speaking with you





    Advantages
    -8 to 9-month maternity replacement with possibility of permanence
    -35 hour work week
    -competitive salary
    -35 hour work weeks
    -8AM-4:30 Summer, finish at noon on Fridays


    Responsibilities
    • Drafts and signs general and non-technical correspondence such as responses to information requests;
    • Ensures that correspondence is complete and free of typographical, grammatical, syntax, and spelling errors;
    • Assesses the level of urgency of documents and files, distributes them, and monitors their progress and deadlines;
    • Attends to a large number of important administrative details to lighten the workload of her or his supervisor;
    • Serves as a support advisor in organizing the various departmental administrative tasks;
    • Oversees the physical preparation of meetings, conferences, and information sessions; ascertains the items for
    inclusion on the agenda, drafts agendas, prepares relevant documents, issues meeting notices, etc.;
    • Attends meetings, records discussions, and drafts minutes/reports;
    • Collects and gathers data from various sources;
    • Provides general information on directives, activities, and by-laws, and, as required, provides explanations or
    clarifications;
    • Schedules or re-schedules her or his supervisor's meetings based on priorities, reminds the supervisor of meeting
    dates, and prepares the necessary documents;
    • Makes travel arrangements for her or his supervisor;
    • Answers, screens, forwards, and makes telephone calls;
    • Performs research and provides requested information or refers the requestor to the appropriate authority;
    • Carries out any other related task, as requested.

    Qualifications
    • 3+ years of experience as a secretary
    • Excellent knowledge of spoken and written French and English;
    • In-depth knowledge of office management and associated general work/administrative procedures;
    • Ability to organize her or his work and take initiative;
    • Ability to draft business and general correspondence;
    • Excellent knowledge of Windows operating system and proficiency with Outlook, Word, Excel and PowerPoint;
    • Ability to exercise good judgment and adapt to a variety of situations;
    • Good communication skills;
    • Ability to exercise tact and discretion.


    Summary
    Why Randstad?

    There are lots of great jobs, incredible companies, and great bosses.
    At Randstad, we are here to help you find the right combination for you.

    If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca

    Add us on LinkedIn:
    - https://www.linkedin.com/in/sean-lynch-370492126/
    - https://www.linkedin.com/in/brandon-freger-ba340392/
    - https://www.linkedin.com/in/melissa-cumetti-2ab401169/

    For a complete list of all available jobs by division, visit www.randstad.ca

    good to know you

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.