Job Title: Administrative Specialist – Operations & HR
Location: Valleyfield
Our client Valleyfield in the Distribution Industry is looking to add an Administrative Specialist – Operations & HR for their family owned and operated company that has been in business for over 90 years. Are you professional, energetic and dynamic person who is detail-oriented?
...
Then this is the job for you!
Advantages
- Permanent position Monday-Friday
- Schedule: The regular work week is forty (40) hours a week, Monday to Friday, from 8:00 a.m. to 5:00 p.m.
- Salary depending on experience
- Remote work: This is a hybrid position. The employee will have to work from the Valleyfield office 3 days a week and can work the rest from home. The cadence will be established with the leadership.
- Company laptop/phone provided for work at home set up
- Profit Sharing / bonus structure (depending on performance)
- 3 weeks vacation + 5 sick days
- Insurances (medical/dental)
Responsibilities
Under the direction of the VP Operations & HR, the candidate will carry out administrative tasks related to operations and HR. The candidate supports the whole operations and HR team. The candidate will document procedures and keep them up to date. They will also deal with all manner of requests related to their role.
Ops Tasks (85%)
o Respond to inquiries received by phone, email, "Teams" and, if necessary, refer to resource people;
o Follow up on reports and perform related data entry;
o Document procedures and update them;
o Process, write and follow up on requests from different departments (or employees);
o Write, prepare and process correspondence, decision summaries, notices, minutes, memos, according to instructions received;
o Perform administrative tasks related to the Occupational Health and Safety Committee;
o Perform data entry for the daily operation report;
o Be in daily communication with our various distribution centers (and their managers);
o Check stationery, service supplies and ensure that they are in sufficient quantity and place orders when required;
o Perform any updates to existing SOPs;
o Mail (physical);
o Track certain shipments (shipments) and maintain tracking log for key customers;
o Perform any other tasks related to his areas of responsibility.
HR Tasks (15%)
· Creation of new employees in the system (payroll and group insurance);
· Prepare job offers and ensure that the new employee's file is completed;
· Train the new employee on our portal (payroll);
· Act as a backup (when required) for payroll processing;
· Perform any other tasks related to his areas of responsibility.
Qualifications
- Education/Training
o High School
o Post-secondary would be considered an asset.
- Experience
o One year of administrative experience;
- Expertise
o MS Office Suite and Access;
o English & French – written and oral
- Personal competencies
o Know how to convey information effectively;
o Understand and respect "sensitive" and "personal" information related to the function;
o Interpersonal communications;
o Attention to detail;
o Be organized;
o Action orientation; and
o Customer orientation (internal and external).
Summary
Why Randstad?
There are lots of great jobs, incredible companies, and great bosses.
At Randstad, we are here to help you find the right combination for you.
If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca
Add us on LinkedIn:
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/
- https://www.linkedin.com/in/melissa-cumetti-2ab401169/
For a complete list of all available jobs by division, visit www.randstad.ca
good to know you
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Job Title: Administrative Specialist – Operations & HR
Location: Valleyfield
Our client Valleyfield in the Distribution Industry is looking to add an Administrative Specialist – Operations & HR for their family owned and operated company that has been in business for over 90 years. Are you professional, energetic and dynamic person who is detail-oriented?
Then this is the job for you!
Advantages
- Permanent position Monday-Friday
- Schedule: The regular work week is forty (40) hours a week, Monday to Friday, from 8:00 a.m. to 5:00 p.m.
- Salary depending on experience
- Remote work: This is a hybrid position. The employee will have to work from the Valleyfield office 3 days a week and can work the rest from home. The cadence will be established with the leadership.
- Company laptop/phone provided for work at home set up
- Profit Sharing / bonus structure (depending on performance)
- 3 weeks vacation + 5 sick days
- Insurances (medical/dental)
Responsibilities
...
Under the direction of the VP Operations & HR, the candidate will carry out administrative tasks related to operations and HR. The candidate supports the whole operations and HR team. The candidate will document procedures and keep them up to date. They will also deal with all manner of requests related to their role.
Ops Tasks (85%)
o Respond to inquiries received by phone, email, "Teams" and, if necessary, refer to resource people;
o Follow up on reports and perform related data entry;
o Document procedures and update them;
o Process, write and follow up on requests from different departments (or employees);
o Write, prepare and process correspondence, decision summaries, notices, minutes, memos, according to instructions received;
o Perform administrative tasks related to the Occupational Health and Safety Committee;
o Perform data entry for the daily operation report;
o Be in daily communication with our various distribution centers (and their managers);
o Check stationery, service supplies and ensure that they are in sufficient quantity and place orders when required;
o Perform any updates to existing SOPs;
o Mail (physical);
o Track certain shipments (shipments) and maintain tracking log for key customers;
o Perform any other tasks related to his areas of responsibility.
HR Tasks (15%)
· Creation of new employees in the system (payroll and group insurance);
· Prepare job offers and ensure that the new employee's file is completed;
· Train the new employee on our portal (payroll);
· Act as a backup (when required) for payroll processing;
· Perform any other tasks related to his areas of responsibility.
Qualifications
- Education/Training
o High School
o Post-secondary would be considered an asset.
- Experience
o One year of administrative experience;
- Expertise
o MS Office Suite and Access;
o English & French – written and oral
- Personal competencies
o Know how to convey information effectively;
o Understand and respect "sensitive" and "personal" information related to the function;
o Interpersonal communications;
o Attention to detail;
o Be organized;
o Action orientation; and
o Customer orientation (internal and external).
Summary
Why Randstad?
There are lots of great jobs, incredible companies, and great bosses.
At Randstad, we are here to help you find the right combination for you.
If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca
Add us on LinkedIn:
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/
- https://www.linkedin.com/in/melissa-cumetti-2ab401169/
For a complete list of all available jobs by division, visit www.randstad.ca
good to know you
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
