Description Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Do you picture yourself as a valued member of an industry-leading organization? If you answered yes to these questions, Air Canada is seeking enthusiastic individuals to join the diverse and vibrant team working together to lead the growth and expansion of Canada’s flag carrier. Basic Function: Perform administrative duties of a complex nature requiring initiative and judgment. Tasks / Responsibilities:Create tables, graphs, etc.Sort and merge documents, reports, etc.Edit and proofreadWork under pressurePrepare, maintain and update files, records, documents, manuals, etc.Compose correspondenceReceive and direct all incoming callsProvide assistance for outgoing calls, e.g. directory assistance, calling cardRefer external customers to appropriate areas, e.g. departments, employeesArrange ground transportation for internal/external customers, e.g. taxisLiaise with internal/external customersWork with minimal or no supervisionDesign, compose, format and produce correspondence, reports and documents using a variety of software applicationsResearch data and prepare reportsPrepare third party billingsHandle cash/cheques and related documentationVerify and process invoices and expensesCoordinate and make necessary arrangements for presentations, seminars, training sessions, interviews, etc.Organize and prioritize workloadComply with Government Regulations, Company Policies and Collective Agreement and proceduresAdminister Collective AgreementsControl distribution and maintain Company and technical publicationsMaintain a high level of accuracyOperate specific department/Company software programsDevelop and maintain schedulesMaintain confidentiality at all timesMaintain and develop accurate maintenance and/or technical recordsAudit recordsMonitor equalization of overtimeMay be required to perform other related duties which do not affect the nature of the job In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator Level.Qualifications Mandatory Covid-19 Vaccination Required Education:High School graduationSkills / Knowledge:Bilingual (English and French)Good interpersonal skillsEffective communication skills, both written and verbalIntermediate knowledge of Microsoft Office applicationsProficiency in spelling, punctuation and grammarExperience:Minimum 2 years office experienceExperience with electronic filing (e-filing) is an assetSpecific Requirements:Some positions may require liftingSome positions require licenses, e.g. Driver’s, MOT, AVOP etc.Some positions may require shift work and/or work staggered starting and stopping times** Classifications included: Administrative 5, 6 & 8 Linguistic RequirementsBilingual (English and French).Diversity and Inclusion Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success. As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve. Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.