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Administrator

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    job details
    Randstad Victoria is now looking for a temporary Administrative Assistant for a charity based company in beautiful downtown Victoria. If you are looking for summer employment, and have office experience, we want to hear from you!

    ADMINISTRATIVE ASSISTANT
    Opportunity: Part time, temporary position
    Location: Victoria BC
    Hours: 10:00am - 4:30pm, Monday - Thursday
    Wage: $21/hour
    Start: As soon as possible
    Duration: Monday - Thursday from July 19 - Sep 2


    Advantages
    • Weekly pay,
    • Great experience from a well established company
    • Start immediately
    • Great location in downtown Victoria

    Responsibilities
    •Respond to inquiries and referrals by phone and email, ensuring that interactions are timely, friendly, and professional.
    •Operate a variety of office equipment such as computers, printers, scanners, copiers, postage meter, facsimile, and multi-line switchboard and communicate any deficiencies to the Information Systems Manager.
    •Ensure physical needs of office are met. Manage office and housekeeping supplies, such as bathroom, kitchen, and meeting supplies.
    •Receive and submit online office and housekeeping supplies orders from programs and communicate with managers for approval.
    •Help to coordinate and distribute PPE supply requests.
    •Schedule appointments and book boardroom as requested and promptly communicate conflicts
    •Handle cash and credit/debit transactions received by mail, in person, or by phone according to established guidelines and policies.
    •Assist with sorting, scanning, copying, categorizing, filing facsimiles or documents as requested.
    •Process cash bags received from staff as outlined in policy FN-BC03 Cash Handling and Bank Deposits
    •Other responsibilities as requested

    Qualifications
    •Completion of Grade 12
    •Excellent organizational and interpersonal skills
    •Minimum of two years of general office experience that includes front desk and clerical functions
    •Ability to communicate effectively both written and verbally
    •Ability to manage several projects simultaneously and meet deadlines
    •Ability to interact effectively with internal teams and clients
    •Demonstrate problem-solving skills
    •Exemplary organizational skills and attention to detail
    •Self – starter able to work in a team as well as independently
    •Proficiency in Microsoft office applications, including Word, Excel and PowerPoint
    •An understanding of not-for-profit organizations and harm reduction principles for working with marginalized and homeless people in crisis is an asset

    Summary
    If this sounds like the opportunity for you then we would love to hear from you - please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to misty.therrien@randstad.ca or jasveen.bathh@randstad.ca.

    Randstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!

    Any questions? Please feel free to call the Randstad Victoria office at 250.383.1389 and one of the team will be happy to help.

    We look forward to hearing from you!

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
    Randstad Victoria is now looking for a temporary Administrative Assistant for a charity based company in beautiful downtown Victoria. If you are looking for summer employment, and have office experience, we want to hear from you!

    ADMINISTRATIVE ASSISTANT
    Opportunity: Part time, temporary position
    Location: Victoria BC
    Hours: 10:00am - 4:30pm, Monday - Thursday
    Wage: $21/hour
    Start: As soon as possible
    Duration: Monday - Thursday from July 19 - Sep 2


    Advantages
    • Weekly pay,
    • Great experience from a well established company
    • Start immediately
    • Great location in downtown Victoria

    Responsibilities
    •Respond to inquiries and referrals by phone and email, ensuring that interactions are timely, friendly, and professional.
    •Operate a variety of office equipment such as computers, printers, scanners, copiers, postage meter, facsimile, and multi-line switchboard and communicate any deficiencies to the Information Systems Manager.
    •Ensure physical needs of office are met. Manage office and housekeeping supplies, such as bathroom, kitchen, and meeting supplies.
    •Receive and submit online office and housekeeping supplies orders from programs and communicate with managers for approval.
    •Help to coordinate and distribute PPE supply requests.
    •Schedule appointments and book boardroom as requested and promptly communicate conflicts
    •Handle cash and credit/debit transactions received by mail, in person, or by phone according to established guidelines and policies.
    •Assist with sorting, scanning, copying, categorizing, filing facsimiles or documents as requested.
    •Process cash bags received from staff as outlined in policy FN-BC03 Cash Handling and Bank Deposits
    •Other responsibilities as requested

    Qualifications
    •Completion of Grade 12
    •Excellent organizational and interpersonal skills
    •Minimum of two years of general office experience that includes front desk and clerical functions
    •Ability to communicate effectively both written and verbally
    •Ability to manage several projects simultaneously and meet deadlines
    •Ability to interact effectively with internal teams and clients
    •Demonstrate problem-solving skills
    •Exemplary organizational skills and attention to detail
    •Self – starter able to work in a team as well as independently
    •Proficiency in Microsoft office applications, including Word, Excel and PowerPoint
    •An understanding of not-for-profit organizations and harm reduction principles for working with marginalized and homeless people in crisis is an asset

    Summary
    If this sounds like the opportunity for you then we would love to hear from you - please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to misty.therrien@randstad.ca or jasveen.bathh@randstad.ca.

    Randstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!

    Any questions? Please feel free to call the Randstad Victoria office at 250.383.1389 and one of the team will be happy to help.

    We look forward to hearing from you!

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.