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Assistant, Corporate Services

job details

summary

    job details
    Are you looking for a new administrative challenge? Are you interested in a career in the shipping industry?

    Are you looking to join an international, family-owned organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?

    Our client, a company specialized in marine transportation, is looking to hire a Corporate Services Assistant for their downtown Montreal office.


    Advantages
    - 35 hrs/week (possibility of paid overtime in case of replacement at the reception) ;
    - 3 weeks of vacations (3 additional days of vacations at Christmas);
    - Insurance;
    - 100% at work;
    - Stable and human team;
    - Salary range between 45k$ and 50k$/year (depending on experience);
    - Internal progression within the company;
    - Organization of 5@7, Team Building events, etc.

    Responsibilities
    Administrative Services :
    - Handle bank deposits and cash collections;
    - Receive and distribute mail, deliveries, couriers and newspapers;
    - Coordinate the annual destruction of archival files;
    - Assist in tracking packages and resolving customs issues;
    - Maintain coffee machines and restock supplies;

    Office and building maintenance requests :
    - Coordinate the corporate services portion of new employee onboarding;
    - Negotiate rates with vendors;
    - Assist in moving furniture, equipment and boxes as needed;
    - Liaise with building maintenance and cleaning staff;

    Inventory Management :
    - Order and store kitchen and office supplies;
    - Order and store archive boxes..;
    - Receive and store promotional items for the Marketing team;

    External events and other:
    - Participate in events and assist with equipment delivery and set up;
    - Serve as back-up to the main reception desk as needed;
    - Serve as back-up driver for company limousine as needed;
    - Clean the dining room and other areas as needed;
    - Assist with projects and process reviews as needed;


    Qualifications
    - A minimum of 3 years experience in a similar role in a mailroom, customer service or hospitality (concierge) or service (catering - maitre d'hôte);
    - Excellent oral and written communication skills in English and French;
    - Proficiency in MS Office Suite, and Acrobat Reader;
    - Friendly, polite, customer service oriented and professional attitude;
    - Highly collaborative and a team player;
    - Flexibility;
    - Proactivity;
    - Ability to work well with minimal supervision;
    - Ability to problem-solve and multitask;
    - Physical ability to lift up to 25 pounds;
    - Holds a valid class 5 driver's license;


    Summary
    Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and/or kelsey.grosleau@randstad.ca and/or fanny.labrecque@randstad.caand we will contact you shortly if your profile matches the criteria.

    We look forward to speaking with you !

    Human forward !

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
    Are you looking for a new administrative challenge? Are you interested in a career in the shipping industry?

    Are you looking to join an international, family-owned organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?

    Our client, a company specialized in marine transportation, is looking to hire a Corporate Services Assistant for their downtown Montreal office.


    Advantages
    - 35 hrs/week (possibility of paid overtime in case of replacement at the reception) ;
    - 3 weeks of vacations (3 additional days of vacations at Christmas);
    - Insurance;
    - 100% at work;
    - Stable and human team;
    - Salary range between 45k$ and 50k$/year (depending on experience);
    - Internal progression within the company;
    - Organization of 5@7, Team Building events, etc.

    Responsibilities
    Administrative Services :
    - Handle bank deposits and cash collections;
    - Receive and distribute mail, deliveries, couriers and newspapers;
    - Coordinate the annual destruction of archival files;
    - Assist in tracking packages and resolving customs issues;
    - Maintain coffee machines and restock supplies;

    Office and building maintenance requests :
    - Coordinate the corporate services portion of new employee onboarding;
    - Negotiate rates with vendors;
    - Assist in moving furniture, equipment and boxes as needed;
    - Liaise with building maintenance and cleaning staff;

    Inventory Management :
    - Order and store kitchen and office supplies;
    - Order and store archive boxes..;
    - Receive and store promotional items for the Marketing team;

    External events and other:
    - Participate in events and assist with equipment delivery and set up;
    - Serve as back-up to the main reception desk as needed;
    - Serve as back-up driver for company limousine as needed;
    - Clean the dining room and other areas as needed;
    - Assist with projects and process reviews as needed;


    Qualifications
    - A minimum of 3 years experience in a similar role in a mailroom, customer service or hospitality (concierge) or service (catering - maitre d'hôte);
    - Excellent oral and written communication skills in English and French;
    - Proficiency in MS Office Suite, and Acrobat Reader;
    - Friendly, polite, customer service oriented and professional attitude;
    - Highly collaborative and a team player;
    - Flexibility;
    - Proactivity;
    - Ability to work well with minimal supervision;
    - Ability to problem-solve and multitask;
    - Physical ability to lift up to 25 pounds;
    - Holds a valid class 5 driver's license;


    Summary
    Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and/or kelsey.grosleau@randstad.ca and/or fanny.labrecque@randstad.caand we will contact you shortly if your profile matches the criteria.

    We look forward to speaking with you !

    Human forward !

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.