bilingual administrative assistant - dorval, Dorval

randstad canada
job type
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job details

dorval, québec
administrative support
job type
reference number
randstad canada
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job description

Our client, leader in the pharmaceutical industry, is looking for a Bilingual Administrative Assistant to join the team.

•Provide confidential administrative support
•Foster cross-functional collaboration with other administrative assistants
•Demonstrate leadership, pro-activity, and innovation in project/meeting organization
•Work closely with the department Executive Administrative Assistant
•Provide full administrative assistance including preparing documents and presentation material, after independently compiling first drafts
•Screen and respond to incoming correspondence, inquiries and phone calls while dealing with issues as appropriate
•Management and scheduling of interview process (calling candidates for scheduling, looking at agendas of internal associates, ensuring everyone has copy of CV, arranging for group interview sessions, etc.).
•Coordinate and book travel arrangements
•Organize Medical Team meetings, including offsites, for Vice-President, Director and/or MSL Managers
•Organize and coordinate social events when necessary; attend brand team meetings as needed
•Budgets: issue and manage purchase orders and cheque requisitions, accruals, track spending by attending budget meetings for the brands and updating trackers, and prepare expense reports (eTravel – Vice-President and Director only)
•Maintain V-P and Director’s agenda and manage calendar
•Translate, compose and proofread various texts
•Coordinate new associates on-boarding & on-going needs (computer, telephone, credit cards, cell phone, security card, business cards, training supplies, etc.)
•Act as back-up support for other departmental administrative assistants.
•Manage general administrative tasks such as mail, faxes, filing, ordering office supplies, etc.

• Work for a well-known pharmaceutical industry
• Earn a competitive wage 30/hr
• Work in Dorval
• Work full-time business hours
• 6-month contract with the possibilities to extension/permanent opportunity

•Minimum of 5-7 years’ work experience as an Administrative Assistant.
• Bilingual, oral and written (English & French) is a must
• CEGEP diploma or graduate of a recognized secretarial school is preferred
• Excellent leadership and multi-tasking skills
•Initiative, self-motivation and superior organizational and time management skills.
•Superior ability to prioritize, be autonomous and proactive.
•Strong computer skills with advanced knowledge of the MS Office Suite (Word, Excel & PowerPoint)
•Discretion, confidentiality, maturity, flexibility, sound judgment and strong interpersonal skills are essential.
•Excellent communication skills both oral and written.
•Strong proofreading skills.


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Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.