bilingual administrative assistant, Toronto

posted
contact
randstad canada
job type
permanent
apply now

job details

posted
location
toronto, ontario
sector
administrative support
job type
permanent
reference number
2160695STFEN
contact
randstad canada
apply now

job description

Are you a French/English Bilingual Administrative Professional looking for work in the financial services space, in the heart of downtown, Toronto, for a growing organization that is a subsidiary of a large successful financial institution?

Do you want to have the opportunity to work on a variety of things every day, building experience across many areas?
If so, we have a fantastic permanent opportunity for you!

We are looking for a rock-star French/English Bilingual Administrative Assistant to work for our private equity/venture capital/investments firm, to support them in their new Toronto office. This is a permanent opportunity starting on May 27th ideally, paying $50,000 per year, including great benefits, 3 weeks paid vacation, + an extra paid week off during Christmas!!

Excellent location, in the heart of the financial district, located right by Union Station!

The successful candidate will work either from 9 am to 5 pm (or a similar schedule), Monday to Friday, with great work-life balance! This role also provides lots of growth opportunities on the Operations/Finance support side, as the Toronto office grows!

What's in it for YOU:

• Permanent role with a competitive salary of $50,000/year, great benefits, and 3 weeks + 1 vacation package!
• Excellent location, right by Union Station, in the heart of the financial district, downtown, Toronto.
• Opportunity to handle a variety of tasks across operations, project, office and leadership support.
• Working for the exciting industry of Private Equity/Venture Capital/Investments!
• Growth opportunities given that the Toronto office is growing (expansion, the company has a strong presence in Montreal and in Europe already).

What YOU will be doing as a Bilingual Administrative Assistant:

Office support:
• Being a professional presence at the front desk, answering calls, welcoming visitors
• Managing the booking and organization of meeting rooms (responsible for storing and supplying rooms)
• Overseeing kitchen and office supply and maintenance (dishwasher loading/unloading, coffee machine, frothing, refrigerator)
• Mail/Courier processing, as well as monitoring email requests via website
• Coordination of catering for meetings

Administrative support to the team:
• Assisting Managing Director and other senior leadership with meeting and travel management, presentation preparation (power point, excel, PDF)
• Managing and updating the event calendar of the venture capital and growth industry
• Minor Invoice, accounts receivable and payable management, in concert with the accounting team

Document management:
• Physical and digital document and information management relating to investments, and clients, deals etc.
• Using CRM tool to update records regarding some clients
• Report production for weekly and monthly meetings

Communications:
• Attending corporate events/communications internally and externally to provide editorial and translation support.
• Active participation in the organization and communication of event related information
• Coordination of printing and binding of corporate documents.

What YOU bring to the table:

• Fluently Bilingual in English and French, written and spoken (ability in French is of higher importance) is a MUST. French must be at Professional competency/Native Speaker level.
• 3-5 years of administrative support/coordination experience.
• HIGH attention to detail, pride in ensuring your work is done without mistakes.
• Highly organized and disciplined, as the business in Toronto ramps up without too much supervision at times.
• Experience in Finance/banking is an asset
• Quick learner, proactive (thinking of contingencies ahead of time), professional presentation and demeanor,

If you feel you're a great fit for this role, then please apply right away and send your resume along with a synopsis of why you're interested, and would be a great fit for this role, to srosh.yaver@randstad.ca with the subject line: "Bilingual Administrative Assistant - Financial Services".


Anita,
Srosh,
Lexy,
Tania,
Sundhya,
Saloni

Phone Number:
416.861.1060
Fax Number:
416.861.1061

Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.