bilingual administrative assistant, Toronto

randstad canada
job type
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job details

toronto, ontario
administrative support
job type
reference number
randstad canada
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job description

Are you a French/English Bilingual Administrative Professional looking for work in the financial services space, in the heart of downtown, Toronto, for a growing organization that is a subsidiary of a large successful financial institution?

Do you want to have the opportunity to work on a variety of things every day, building experience across many areas?
If so, we have a fantastic permanent opportunity for you!

We are looking for a rock-star French/English Bilingual Administrative Assistant to work for our private equity/venture capital/investments firm, to support them in their new Toronto office. This is a permanent opportunity starting on May 27th ideally, paying $50,000 per year, including great benefits, 3 weeks paid vacation, + an extra paid week off during Christmas!!

Excellent location, in the heart of the financial district, located right by Union Station!

The successful candidate will work either from 9 am to 5 pm (or a similar schedule), Monday to Friday, with great work-life balance! This role also provides lots of growth opportunities on the Operations/Finance support side, as the Toronto office grows!

What's in it for YOU:

• Permanent role with a competitive salary of $50,000/year, great benefits, and 3 weeks + 1 vacation package!
• Excellent location, right by Union Station, in the heart of the financial district, downtown, Toronto.
• Opportunity to handle a variety of tasks across operations, project, office and leadership support.
• Working for the exciting industry of Private Equity/Venture Capital/Investments!
• Growth opportunities given that the Toronto office is growing (expansion, the company has a strong presence in Montreal and in Europe already).

What YOU will be doing as a Bilingual Administrative Assistant:

Office support:
• Being a professional presence at the front desk, answering calls, welcoming visitors
• Managing the booking and organization of meeting rooms (responsible for storing and supplying rooms)
• Overseeing kitchen and office supply and maintenance (dishwasher loading/unloading, coffee machine, frothing, refrigerator)
• Mail/Courier processing, as well as monitoring email requests via website
• Coordination of catering for meetings

Administrative support to the team:
• Assisting Managing Director and other senior leadership with meeting and travel management, presentation preparation (power point, excel, PDF)
• Managing and updating the event calendar of the venture capital and growth industry
• Minor Invoice, accounts receivable and payable management, in concert with the accounting team

Document management:
• Physical and digital document and information management relating to investments, and clients, deals etc.
• Using CRM tool to update records regarding some clients
• Report production for weekly and monthly meetings

• Attending corporate events/communications internally and externally to provide editorial and translation support.
• Active participation in the organization and communication of event related information
• Coordination of printing and binding of corporate documents.

What YOU bring to the table:

• Fluently Bilingual in English and French, written and spoken (ability in French is of higher importance) is a MUST. French must be at Professional competency/Native Speaker level.
• 3-5 years of administrative support/coordination experience.
• HIGH attention to detail, pride in ensuring your work is done without mistakes.
• Highly organized and disciplined, as the business in Toronto ramps up without too much supervision at times.
• Experience in Finance/banking is an asset
• Quick learner, proactive (thinking of contingencies ahead of time), professional presentation and demeanor,

If you feel you're a great fit for this role, then please apply right away and send your resume along with a synopsis of why you're interested, and would be a great fit for this role, to with the subject line: "Bilingual Administrative Assistant - Financial Services".


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Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.