bilingual office clerk - quebec city, Quebec

randstad canada
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job details

quebec, québec
administrative support
job type
reference number
randstad canada
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job description

We are currently looking for a Administrative Assistant to support a globally recognized accounting firm in Quebec City. If hired you will work full-time hours on a 9 months assignment (with the perm opportunity), be paid $16.78 per hour.

• Digitization and electronic filing of files
o Registering folders in Google
o Checking compliance of records according to the company standards
o Digitization, verification and electronic filing of files
• Electronic mailings of various documents
• Office supplies
o Maintenance of inventory and orders for office supplies
o Place office supplies, printer paper and photocopiers at designated locations (3 floors)
• Computer peripherals
o Maintenance of inventory and orders of computer peripherals
o Follow up of the order procedure and the computer registry
• Mail
o Mail sorting and sorting
o Distribution of mail (3 floors)
o Preparation and franking of postal mail
• Conference Rooms - Casual (on request)
o Development, preparation and storage of conference rooms before and after meetings
? Order of meals when required
• Reception (occasional replacement - Short breaks and absences)
o Greet customers
o Answering the phone and directing calls
o Prepare mail shipments (FedEx, DHL, etc.)
o Management and routing of faxes (faxes) to designated persons
o Verification of conference room reservations
• Printing and assembling documents
o Printing, assembling and editing different documents (financial statements, reports, service offers, etc.)
• Floor manager
o Filling coffee machine
o Inventory and storage of supplies (coffee, milk, etc.)
• Other related tasks on request
• Inform employees of operation and filing procedures
• Keeping the ranking database up-to-date
o Maintain file classification according to the company standards
o Codification and filing of files
o Research
o Inserting documents into folders
o File storage (Iron Mountain)
o Maintenance of inventory and orders for grading supplies
• Other related tasks on request

• Work for a top-tier organization in the Finance and Professional Services Industry
• Earn a competitive wage of $16.78 per hour
• Work in Quebec City
• Work full-time business hours
• 3-month contract with possibility to perm

(Please upload English version of resume)

• At least 0-2 years of experience in customer service or administration in a professional and dynamic service-oriented environment;
• Outstanding commitment to customer service and continuous improvement;
• Ability to manage highly confidential information; conciliation and discretion are essential in this position;
• Demonstrated ability to prioritize tasks according to their relative importance and urgency;
• Ability to work with a minimum of supervision and direction;
• Excellent oral and written communication skills;
•Attention to detail;
• Ability to make effective decisions;
• The ability to communicate with confidence and active listening are essential;
• Excellent interpersonal skills and proven ability to build effective relationships and work collaboratively within a team;
• Demonstrated enthusiasm for lifelong learning adapted to this role;
• Excellent knowledge of widely used software at the sector level such as Concur, Microsoft Office (Word, Excel, Outlook and PowerPoint) and Adobe Acrobat;
• Bilingualism (English and French)


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Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.