We are looking for a firecracker receptionist for a high-end investment firm located in Downtown Toronto. This is an exciting opportunity to be a part of a dynamic, work-hard play hard company that values employee success, growth, and recognition as a part of the company’s whole. The successful candidate will be a driven, charismatic, and polished administrative professional looking to for a long-term career in a corporate office environment.
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In this seat, you will be responsible for providing as a Receptionist and Office Administrator. Duties will include greeting and directing visitors and stakeholders, answering calls, forwarding messages, and other administrative support duties throughout the office as needed, such as handling bookings, catering, and ordering office supplies, as well as providing administrative support for the various lines of business in the company. As the first impression of the office, the candidate will be expected to act in a courteous, professional manner at all times, as well as relay messages and correspondence with a high degree of detail.
Advantages
• TTC and PATH accessible
• Dynamic, fast paced, and demanding environment that will challenge and refine your existing skill set
• Adaptable opportunity, able to take on more tasks and responsibilities, as well as expend your title, as you grow in the seat
• 2 -4 weeks Temporary role paying $21 - $22/hour based on experience
• Work closely with leadership, stakeholders, and management
Responsibilities
- Answer incoming calls with appropriate greeting and direct the call to the correct person or department;
- Ensure reception and all common areas and boardrooms are clean and tidy;
- Arrange for meetings, catering and booking of appropriate conference rooms, and be familiar with the room’s equipment;
- Receive, screen and greet all visitors courteously, determine their needs and announces their arrival to the appropriate person(s) following the necessary departmental requirements/procedures;
- Manage incoming and outgoing mail – Canada Post, FedEx, TwinJet, Regional offices;
- Keep up to date with department names and position titles;
- Assist wherever required with duties as assigned including but not limited to:
o Full management of kitchen orders and office supplies;
o Liaise with the building property management (Oxford) and security teams;
o Assist with client functions.
- Provide back up to the Executive Assistant(s) where and if required
Qualifications
The qualified candidate will have:
- 10/10 interpersonal and English communication skills, previous experience in customer service or any front-facing role is an asset
- A groomed, professional and business appearance
- 1-2 years of practical experience as a receptionist, administrator, or office clerk
- Advanced computer skills, with a strong understanding of Microsoft Office, particularly Excel and Outlook, required
- Post secondary school education along with some experience in a similar role;
- Excellent human relations skills to deal effectively with visitors, employees or customers in person and on
the telephone;
- Ability to demonstrate confidence and control to handle difficult callers and visitors;
- Ability to multitask and focus in a sometimes noisy/distracting environment; strong attention to detail
- Ability to work with minimal supervision and pro-active; excellent problem solving skills
- Presents a smart casual professional and clean image for work
Summary
If the role looks like a good fit for you, register for an account and submit your application on the Randstad website.. Also, you can email at manisha.patel@randsta.ca with the subject line "corporate receptionist" along with a brief paragraph mentioning why you would be suitable for the role and your LinkedIn profile link.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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We are looking for a firecracker receptionist for a high-end investment firm located in Downtown Toronto. This is an exciting opportunity to be a part of a dynamic, work-hard play hard company that values employee success, growth, and recognition as a part of the company’s whole. The successful candidate will be a driven, charismatic, and polished administrative professional looking to for a long-term career in a corporate office environment.
In this seat, you will be responsible for providing as a Receptionist and Office Administrator. Duties will include greeting and directing visitors and stakeholders, answering calls, forwarding messages, and other administrative support duties throughout the office as needed, such as handling bookings, catering, and ordering office supplies, as well as providing administrative support for the various lines of business in the company. As the first impression of the office, the candidate will be expected to act in a courteous, professional manner at all times, as well as relay messages and correspondence with a high degree of detail.
Advantages
• TTC and PATH accessible
...
• Dynamic, fast paced, and demanding environment that will challenge and refine your existing skill set
• Adaptable opportunity, able to take on more tasks and responsibilities, as well as expend your title, as you grow in the seat
• 2 -4 weeks Temporary role paying $21 - $22/hour based on experience
• Work closely with leadership, stakeholders, and management
Responsibilities
- Answer incoming calls with appropriate greeting and direct the call to the correct person or department;
- Ensure reception and all common areas and boardrooms are clean and tidy;
- Arrange for meetings, catering and booking of appropriate conference rooms, and be familiar with the room’s equipment;
- Receive, screen and greet all visitors courteously, determine their needs and announces their arrival to the appropriate person(s) following the necessary departmental requirements/procedures;
- Manage incoming and outgoing mail – Canada Post, FedEx, TwinJet, Regional offices;
- Keep up to date with department names and position titles;
- Assist wherever required with duties as assigned including but not limited to:
o Full management of kitchen orders and office supplies;
o Liaise with the building property management (Oxford) and security teams;
o Assist with client functions.
- Provide back up to the Executive Assistant(s) where and if required
Qualifications
The qualified candidate will have:
- 10/10 interpersonal and English communication skills, previous experience in customer service or any front-facing role is an asset
- A groomed, professional and business appearance
- 1-2 years of practical experience as a receptionist, administrator, or office clerk
- Advanced computer skills, with a strong understanding of Microsoft Office, particularly Excel and Outlook, required
- Post secondary school education along with some experience in a similar role;
- Excellent human relations skills to deal effectively with visitors, employees or customers in person and on
the telephone;
- Ability to demonstrate confidence and control to handle difficult callers and visitors;
- Ability to multitask and focus in a sometimes noisy/distracting environment; strong attention to detail
- Ability to work with minimal supervision and pro-active; excellent problem solving skills
- Presents a smart casual professional and clean image for work
Summary
If the role looks like a good fit for you, register for an account and submit your application on the Randstad website.. Also, you can email at manisha.patel@randsta.ca with the subject line "corporate receptionist" along with a brief paragraph mentioning why you would be suitable for the role and your LinkedIn profile link.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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