Are you looking for your next new and exciting opportunity as an Executive Assistant?Our client who is known Globally in the Pharmaceutical and skincare industry is looking to add to their team in a full time permanent capacity.Our client is seeking a candidate who has experience supporting multiple personalities and high level executives. You will be responsible for supporting the General Manager and high level executives.The main purpose of this role is to have someone who can hit the ground running. Our client is operating at a fast-paced and are looking for candidates who operate well independently as well as within a team. This is an exciting opportunity where you can make the position your own. You will be responsible for creating your day to day activities and providing valuable information to the executives.This role does allow for some remote work from home, however the majority of time will be spent at the head office, working alongside the General manager and executive team.PAY: $75-80,000Start date: As soon as possibleExperience: Seeking At least 4 years experience within the pharmaceutical or Consumer packaged goods industryHours: 8:30 am - 4:30 pmAdvantagesStart date: AsapExperience: Seeking minimum 4 years Executive Assistant experience with 5-8 years of administrative experience preferably- Hours: 8:30 am - 4:30 pm- PAY: $75-80,000 8% Bonus- 3 weeks vacation plus holiday closure between Christmas and New Year- Summer Fridays (every other Friday off when you work a compressed week)- Benefits on Day 1- Pension plan after 1 year- Office-based with a bit of flex to work from home, but GM is always in the office so due to nature of the role it needs to be office-basedResponsibilities- Proactively creates and manages the agenda for a variety of business meetings, including earlycollaboration with presenters to align on content and ensuring sufficient time is allocated for eachagenda item. Ensures that final content and agenda are ready in advance for pre-reading. - Schedules and organizes meetings (e.g. Monthly CLT/CMT), ensuring that appropriate recipientsare included and in attendance. Ensures that AV and meeting room are secured and set-up, andfood & beverages are ordered for attendees. Records meeting minutes as required and ensuresthat action items are appropriately captured and followed up on in a timely fashion. - Monitors upcoming deadlines and deliverables and holds others accountable through remindersto ensure all tasks are completed on time. Coordinates resources to expedite workflow. - Manages projects as required and maintains a high level of communication with stakeholders. - Performs ad-hoc administrative tasks to support various business needs such as responding toinformation requests from the Region or managing documents requiring General Managerreview/signature. - Provides administrative support to Human Resources and maintains strict confidentiality whenexposed to sensitive information.- Independently prepares a variety of professional correspondence on behalf of the CLT such ascompany-wide communications and presentations. - Maintains CLT calendars which includes scheduling requested meetings, managing conflicts,identifying actions required in preparation for upcoming meetings. Manages the flow of informationand content. - Plans, organizes and manages special events, including travel and itineraries for attendees. - Coordinates and manages CLT travel and travel-related activities, including hotel booking,transportation, and pre-entry requirements. - Manages and submits expense reports on behalf of CLT, ensuring expenses are reconciledimmediately to avoid reaching maximum limits/card holds. - Participates in the Social Committee. - Other duties as assigned.Qualifications- Minimum of 4 years’ previous experience in an Executive Assistant role supporting multiple C- Suite level executives- Excellent communication skills, both written and oral. - Proven ability to work independently and act resourcefully in order to complete tasks with limited to no direction- Excellent project-management, time-management and organization skills- Exerts professionalism and political savvy when interacting across levels of the organization- Strong attention to detail and ability to process high volumes of work with accuracy- Exercises sound judgment and discretion when handling confidential information and respondingSummaryIf this sounds like something you or someone you know would be interested in please apply within!Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.