Are you looking to advance in your Administrative career? We are now recruiting for an Executive Assistant to support a busy team of Executives in the Property Management Industry. Successful candidates will be highly organized both professionally and personally, and have a mix of strong administrative skills that might include accounting, legal, property management, HR, events management, marketing and social media.EXECUTIVE ASSISTANTOpportunity: Full time, permanentLocation: Oak BaySalary: $55,000 - $65,000 (based on experience)Hours: Monday to Friday, 8:30AM - 5:30PMStart: ASAPAdvantages- Full time, permanent position- Grow within your role- Competitive salary- Benefits package after 3 months- Central location, transit accessible - friendly and supportive teamResponsibilities•Planning, prioritizing, coordinating, and managing the daily business requirements for both you and the COO; providing input into the delegation, assignment, and scheduling of work activities, and tracking the progress and completion of projects and their associated tasks.•Advising on administrative procedures and policies, while ensuring administrative processes, policies and practices are developed, executed, and maintained to support the business needs of the company.•Coordinating the COO’s schedule to ensure effective time management, including researching, prioritizing, and collecting discussion items and supporting documents for meetings, preparing agendas and meeting minutes, and following up on action items.•Developing and maintaining effective communications and working relationships with the ownership group, the staff, the investment companies it manages, contractors, external consultants, and stakeholders.•Preparing and proofing confidential leases, contracts, insurance documents, employment offers, proposals, presentations, general communications, and corporate records for many operating companies, holding companies, and trusts.•Creating job descriptions and postings, assisting with recruiting new hires, and administering the onboarding logistics.•Managing the office environment, including infrastructure, office equipment, technology systems, office supplies inventory, and working spaces, and coordinating external service providers.•Managing local office accounts payable, corporate phone plan, insurance records, supplier and tenant relations, expense report submissions, vacation days, and keeping various tracking spreadsheets current.•Tracking supplier costs compared to budgets / quotes and following up on differences.•Implementing and maintaining electronic and paper-based filing systems for documents.•Managing various other projects and operational duties as assigned by the COO.Qualifications•Ideally 3 or more years of experience working in a similar position.•Experience in all facets of Microsoft Office Software Skills including advanced-level Outlook, Word, and Excel skills, and proficiency in PPT, Teams, and SharePoint. You will also become adept at using project management software such as Microsoft Projects.•An attitude of service and a personable demeanor.•Flexibility with hours (however significant evening and weekend work is not expected).•Excellent business acumen and the ability to exercise sound judgment and prioritization.•Strong knowledge of organizational systems and managing large amounts of data.•Strong writing and spreadsheet management skills.•An ability to learn quickly.•Technology proficiency.•Ability to observe and maintain the utmost confidentiality.SummaryIf this sounds like you, then please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to email@example.com, or firstname.lastname@example.org. All applications are welcome, but only those who meet the requirements will be contacted.Randstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!Any questions? Please feel free to call the Randstad Victoria office at 250.383.1389 and one of the team will be happy to help.We look forward to hearing from you!Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.