executive administrative assistant, Burnaby

randstad canada
job type
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job details

burnaby, british columbia
administrative support
job type
reference number
randstad canada
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job description

The Wholesale Operations team is responsible for the registration, procurement, customs clearance, selling and distribution of liquor products for the province of British Columbia. Our stakeholders comprise approximately 800 suppliers, over 1500 retail outlets and 8000 licensed establishments. Working in collaboration with our suppliers and agents, our vision is to provide a reliable and efficient service to support the success of our customers. There are five key divisions within the business; Supply Chain, Pricing, Imports, Customer Service and Distribution. Each of our teams work closely in alignment with each other to provide a seamless customer experience and deliver on our service goals.

Reporting to the Executive Director, Wholesale Operations, Liquor the position is the initial contact to the public, staff at all levels and others with whom the Executive Director may have contact with. The position provides coordination and direct support for the department’s staff administration, and all other administrative support activities throughout the department. This position is the key focal point of departmental activity, therefore must maintain an efficient flow of information between the Executive Director’s Office, Directors, Department Managers and staff.

Work takes place in a standard office environment. A criminal record check is required.

* Work in an established company
* Monday- Friday
* Permanent position
* 8:00 am to 4:00 pm

Education and Experience:
A minimum of three (3) years of progressive administrative support experience including a minimum of 1 year of senior administrative support experience in a large, high-volume office environment, as an executive assistant, with an emphasis on coordinating services, organizing meetings, composing and preparing correspondence, and managing the daily business of senior executive(s), and including:
Experience providing administrative support to an executive level and supporting multiple department directors
Experience preparing and maintaining documentation, spreadsheets, and databases, and using standard computer applications (i.e., MS Outlook and MS Office), including 50 wpm keyboarding skills.
Experience and high proficiency in PowerPoint and preparing PowerPoint presentations as assigned.
Experience with calendar and travel management and organization for a fast-paced senior executive office
Experience providing financial services, including reconciling transactions, reviewing financial reports, preparing accruals, etc.
Experience dealing with confidential and sensitive matters using sound judgement, tact, and diplomacy.
A degree, diploma, or certificate in a related area (business administration, administrative assistance) is required.
A combination of training, education and experience may be considered; candidates with 5 years of recent experience as described above may be considered in lieu of educational requirements.


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Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.