executive and personal assistant, Montreal

randstad canada
job type
$ 50,000 - $ 60,000 per year
apply now

job details

montreal, québec
administrative support
job type
$ 50,000 - $ 60,000 per year
reference number
randstad canada
apply now

job description

Are you a dynamic executive assistant with a fair office and personal management background? Our partner, a company that is fast-growing global leader Internet Company is currently looking for executive assistant partner for a permanent position in Downtown Montreal.

What is interesting with the position?
- The salary that they offer between 50k-60k
- Permanent position
- Flexible hours, mobility
- Full benefits and more
- Accessible by public transportation

As an executive and personal assistant, your main responsibilities will be:
• Clear out V.P. & Controller’s outbox on an hourly basis
• Managing the CEO’s professional and personal calendar, meeting requests and appointments
• Act as the first point of contact with internal and external vendors
• Filter mail, screen phone calls, inquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Dealing with incoming email, often corresponding on behalf of the CEO;
• producing documents, briefing papers, reports and presentations;
• File and organize documents of highly sensitive nature, devising and maintaining office systems, including data management and filing.
• Office Management (managing suppliers, ordering supplies, snacks for team, etc)
• Managing the expense reports
• Coordination of high volume travel arrangements
• Maintaining CEO’s calendar, scheduling meetings, and booking appointments
• Conducting and compiling research
• Preparing reports and presentations
• Managing expenses, and bill-paying
• Event planning (corporate and personal)
• Managing the CEO’s household staff and contractors.
• Running errands
• These tasks expected of the EA are not limited to office work, part of the work may be remote, and is at the mutual agreement of the CEO and the EA.

What is necessary for the position?
• Computer literate - MUST be skilled in the use of Google Suite
• Integrity, discretion and honesty
• Working knowledge of accounting principles
• Experience as an Administrative Assistant – 2 to 3 years
• Highly organized
• Excellent English verbal and written communication skills
• Service-oriented
• Excellent problem-solving skills
• Proven team player who is both flexible and highly adaptable

If you identify yourself as fit for this position you can apply by sending your resume to the to me at daniel.zapata@randstad.ca

If you have further questions, please do not hesitate to contact us at 514-350-0033.

Human Forward !


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Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.