We are looking for a confident and highly self-motivated Jr. Executive Assistant/ Admin Assistant in the North York area that can think on their feet, make educated decisions, and will be a committed team player.
The ideal candidate will provide direct support to the Executive Director, and the Board Director with calendar management and various administrative duties.
...
This position is with a community focused Non-profit organization.
This is a temporary to permanent position that will start as a 3 month contract and become a permanent opportunity for the candidate that is the right fit.
**The ideal candidate MUST be comfortable around pets (cats and dogs) as well as children from time to time.
** This position requires vaccination (2 doses )
Hours: Mon-Fri 8:00am-4:00pm or 9:00am- 5:00pm - This role is fully in person
If you have a minimum 2 years' experience working with as an Executive Assistant or Admin Assistant and you are looking to make an impact across an organization, while helping others, apply to this posting and send your resume to Lexy at alexandria.hawkins@randstad.ca with the subject: Executive assistant/ Admin Assistant-North York.
Advantages
-Strong Potential of becoming a permanent opportunity
-Mon-Fri 8:00am-4:00pm or 9:00am-5:00pm (They are flexible)
-TTC accessible, along the subway line
-The opportunity to be a part of an organization that helps people and supports the community
-Once becoming permanent (Medical benefits and vacation time are provided)
Responsibilities
-Calendar management for both the Executive Director’s Calendar and the Board of Directors calendar.
-Will work with the Executive Director and communicate directly on their behalf, as well as provide a bridge for all communications and commitments to the board members and other staff.
-Responsible for Coordinating Events and Meeting Management [venue, food, etc.] for the Executive Director
-Will work alongside the Executive Director to prepare agendas for all internal meetings and take minutes, post minutes and distribute reading materials.
-Manage and complete expense reports and reconcile VISA receipts as required.
-Oversee the full spectrum of administrative operations by directing and coordinating administrative functions, to include office clerical and support services, mail distribution and messenger services, and telecommunications.
-Coordinate the on-line and off-line storage management of the organization’s records, documents and files.
-Gather information, data and basic primary research to inform internal and external reports as needed.
-Ensures that they maintain reporting schedules as per the reporting requirements of funders, such as the Ministry of Community and Social Services, Canada Revenue Agency, and United Way.
-Assists with the onboarding of new staff as needed
-various general administrative duties as needed
Qualifications
-Strong verbal and written language skills to communicate as the main point of contact for other departments internally as well as with stakeholders
-Tech savvy and able to learn new software programs with a high proficiency in Microsoft Office.
-Minimum 2 years' experience in a relevant administrative role
-Strong organizational skills and work well in a fast-paced environment while meeting established deadlines.
-MUST be comfortable around pets (cats and dogs) as well as children
-Compassionate, kind, helpful and have willingness to assist others.
-Ability to work independently and part of a team
-Ability to speak a 2nd language is considered an asset
-Non for profit experience is considered an asset
-Must be vaccinated ( 2 doses )
Summary
If you are interested in pursuing this Executive Assistant/ Admin Assistant role in the North York area, please apply with both of the methods below:
(1) Apply directly to the posting
(2) Email your resume to alexandria.hawkins@randstad.ca with the subject line "Executive Assistant/ Admin Assistant - North York"
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
We are looking for a confident and highly self-motivated Jr. Executive Assistant/ Admin Assistant in the North York area that can think on their feet, make educated decisions, and will be a committed team player.
The ideal candidate will provide direct support to the Executive Director, and the Board Director with calendar management and various administrative duties.
This position is with a community focused Non-profit organization.
This is a temporary to permanent position that will start as a 3 month contract and become a permanent opportunity for the candidate that is the right fit.
**The ideal candidate MUST be comfortable around pets (cats and dogs) as well as children from time to time.
** This position requires vaccination (2 doses )
Hours: Mon-Fri 8:00am-4:00pm or 9:00am- 5:00pm - This role is fully in person
If you have a minimum 2 years' experience working with as an Executive Assistant or Admin Assistant and you are looking to make an impact across an organization, while helping others, apply to this posting and send your resume to Lexy at alexandria.hawkins@randstad.ca with the subject: Executive assistant/ Admin Assistant-North York.
...
Advantages
-Strong Potential of becoming a permanent opportunity
-Mon-Fri 8:00am-4:00pm or 9:00am-5:00pm (They are flexible)
-TTC accessible, along the subway line
-The opportunity to be a part of an organization that helps people and supports the community
-Once becoming permanent (Medical benefits and vacation time are provided)
Responsibilities
-Calendar management for both the Executive Director’s Calendar and the Board of Directors calendar.
-Will work with the Executive Director and communicate directly on their behalf, as well as provide a bridge for all communications and commitments to the board members and other staff.
-Responsible for Coordinating Events and Meeting Management [venue, food, etc.] for the Executive Director
-Will work alongside the Executive Director to prepare agendas for all internal meetings and take minutes, post minutes and distribute reading materials.
-Manage and complete expense reports and reconcile VISA receipts as required.
-Oversee the full spectrum of administrative operations by directing and coordinating administrative functions, to include office clerical and support services, mail distribution and messenger services, and telecommunications.
-Coordinate the on-line and off-line storage management of the organization’s records, documents and files.
-Gather information, data and basic primary research to inform internal and external reports as needed.
-Ensures that they maintain reporting schedules as per the reporting requirements of funders, such as the Ministry of Community and Social Services, Canada Revenue Agency, and United Way.
-Assists with the onboarding of new staff as needed
-various general administrative duties as needed
Qualifications
-Strong verbal and written language skills to communicate as the main point of contact for other departments internally as well as with stakeholders
-Tech savvy and able to learn new software programs with a high proficiency in Microsoft Office.
-Minimum 2 years' experience in a relevant administrative role
-Strong organizational skills and work well in a fast-paced environment while meeting established deadlines.
-MUST be comfortable around pets (cats and dogs) as well as children
-Compassionate, kind, helpful and have willingness to assist others.
-Ability to work independently and part of a team
-Ability to speak a 2nd language is considered an asset
-Non for profit experience is considered an asset
-Must be vaccinated ( 2 doses )
Summary
If you are interested in pursuing this Executive Assistant/ Admin Assistant role in the North York area, please apply with both of the methods below:
(1) Apply directly to the posting
(2) Email your resume to alexandria.hawkins@randstad.ca with the subject line "Executive Assistant/ Admin Assistant - North York"
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
