executive assistant administration support $25 to $30, Mississauga

randstad canada
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job details

mississauga, ontario
administrative support
job type
reference number
randstad canada
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job description

Amazing Pharmaceutical company located by Mississauga rd and 407 is looking for a Executive Assistant in the Admin field until end of 2019. Based on performance the contract can lead to long term work.

Client has requested that all candidates have prior executive assistance experience, meaning, he or she must have supported an executive/president ceo/general manager before.

This is a temporary position, until end of 2019 initially, with a possibility of extension and/or a permanent position.

This individual would provide admin support to our Pharma Leadership Team in our Mississauga office. This person will be working alongside two other EAs, but focused on providing day to day support to the Pharma Leadership Team members

Must Haves:
Resourceful, go getter who thrives in a fast paced environment
Can handle multiple priorities
Savvy with technology including someone with an expert command of Windows Office incl Powerpoint, Excel, etc.
Dynamic, positive attitude who is able to communicate very concisely and extremely effectively verbally and in writing to senior executives
High energy who is results driven
Tact, discretion

Pharmaceutical Company
$25 to $30 a hour
Clean atmosphere
Morning shift office hours
Monday to Friday
Potential for long term work

Provide a high caliber of administrative support to the Pharma Canada Leadership Team. This role requires flexible and agile support of admin responsibilities requiring onsite presence. It will include typical in-person admin tasks as well as support of various committees and processes.

• Proactively thinking ahead to what needs to be done for the Pharma Canada Leadership Team and then actions them
• Act independently with a high level of confidentiality, judgment and discretion at all times
• Manage efficiently in a multi-tasked environment and ensure deadlines are met by prioritizing own workflow. Manage assigned projects to meet required outcomes and timelines
• Consistently and promptly exercise discretion in managing all incoming enquiries/requests confidentially and re-directing issues where appropriate
• Coordinate meetings, interactions and projects between internal/external parties and the relevant individuals within GSK. Respond to basic information requests from these third parties.
• Support off-shore admins in provision of accurate, organized and efficient administrative support including the maintenance of calendar/meetings, proactive correspondence management (i.e. reports, presentations, invoices, communications, charts, etc.), filing, arranging travel and other related duties as assigned within a fast paced work environment
• Keep the Pharma Canada Leadership Team informed and up-to-date about the status/progress of all relevant or useful information related to day-to-day activities
• Be flexible in adjusting to changing work priorities of the Pharma Canada Leadership Team
• Share best practice process improvements with other executive assistants to simplify and increase efficiencies to day-to-day processes
• Provide back up support/overflow support to other Executive Assistants as appropriate


• Minimum 2 years’ experience supporting senior executives in a fast paced environment
• Proficiency in systems and relevant computer software (ie. Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Able to handle multiple priorities

If you feel you qualify, please email resume to paljit.kler@randstad.ca

Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.