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Executive Assistant and Event Planner - Dollard Des Ormeaux

job details

summary

    job details
    Our client in Dollard Des Ormeaux is currently looking for an Executive Assistant and Event Planner. Are you detail-oriented, great at multi-tasking, and always on the lookout for the best ways to get things done? Do you take pride in keeping everyone and everything organized? Are you a resourceful and passionate people person? Does creating memorable events and making sure everyone is having a great time excite you? If you answered yes, then the Exeuctive Assistant and Event Planner role is for you.

    Advantages
    Monday-Friday 8:30AM-4:30PM (Flexible start times) 37.5 hours
    Competitive Salary $60,000-$65,000
    3 weeks vacation
    Closed during Christmas Holidays
    • RRSP program – we match up to 4% base salary per year after your first year of enrollment
    • Insurance package that cares for you as much as we do
    • Wellness subsidy to support your wellness goals
    • Recognition Awards Program: we give and receive kudos through our social recognition program, where you accumulate points towards your preferred reward
    • Friends and Family discount on company products save you, your friends and family money on the things you need
    • Hybrid work model (at home/in the office)

    Responsibilities
    Reporting to the Senior Director, CTM (Corporate Talent Management), you will work independently while exercising initiative and judgment to provide administrative support to the President, the executive management team, and the Corporate Talent Management department. Also, you’ll be the person running our corporate events, social gatherings, and Corporate Social Responsibilities (CSR) initiatives.

    Administrative
    • Provide administrative support to the President
    • Coordinate scheduling of meetings as well as travel and other arrangements
    • Attend meetings, keep written minutes of the meetings, ensure the distribution of minutes and manage follow-ups on actions
    • Identify and prepare materials and information needed for meetings, such as reports, including PowerPoint presentations, Word documents, and Excel reports
    • Prepare weekly expense reports
    • Coordinate offsite meetings
    • Proofread and format various official documents
    • Provide support to various projects/departments as required
    • Purchase orders and invoice processing
    • Maintain monthly budget
    • Manage contract documents
    • Provide support to Corporate Communications as needed

    Events Planning
    • Plan, organize, create, and execute all corporate and social events
    • Liaise with outside agencies and suppliers
    • Manage events budget


    Corporate Social Responsibility
    • Execute the yearly CSR calendar and events
    • Liaise with our partners

    Qualifications
    3 to 5 years’ administrative assistant experience working for executives in a high-paced environment
    • 3 to 5 years’ experience planning and organizing events
    • English/French, both verbal and written
    • Proficiency in MS Office Suite (Word, Excel, PowerPoint)

    To Be Set Up For Success
    • Passion for bringing our company community to life
    • Excellent written and verbal communication skills
    • Strong organizational skills
    • Ability to take initiative, work independently and meet deadlines
    • Positive attitude, resiliency, and problem-solving skills
    • You’re accountable, authentic, and bold!
    • You strive for excellence in all that you do
    • Must have a car as you may have to pick up certain things for the President

    If interested in this opportunity or know someone who would be a good fit. Please send your CV to brandon.freger@randstad.ca or sean.lynch@randstad.ca or melissa.cumetti@randstad.ca or give us a call at 514-695-3315

    Summary
    Why Randstad?

    There are a lot of good jobs, great companies and great bosses.
    At Randstad, we're here to help you find the right fit.

    If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca

    Please add us on LinkedIn
    - https://www.linkedin.com/in/sean-lynch-370492126/
    - https://www.linkedin.com/in/brandon-freger-ba340392/
    - https://www.linkedin.com/in/melissa-cumetti-2ab401169/

    For a complete list of all available jobs by division, visit www.randstad.ca.

    We look forward to hearing from you

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
    Our client in Dollard Des Ormeaux is currently looking for an Executive Assistant and Event Planner. Are you detail-oriented, great at multi-tasking, and always on the lookout for the best ways to get things done? Do you take pride in keeping everyone and everything organized? Are you a resourceful and passionate people person? Does creating memorable events and making sure everyone is having a great time excite you? If you answered yes, then the Exeuctive Assistant and Event Planner role is for you.

    Advantages
    Monday-Friday 8:30AM-4:30PM (Flexible start times) 37.5 hours
    Competitive Salary $60,000-$65,000
    3 weeks vacation
    Closed during Christmas Holidays
    • RRSP program – we match up to 4% base salary per year after your first year of enrollment
    • Insurance package that cares for you as much as we do
    • Wellness subsidy to support your wellness goals
    • Recognition Awards Program: we give and receive kudos through our social recognition program, where you accumulate points towards your preferred reward
    • Friends and Family discount on company products save you, your friends and family money on the things you need
    • Hybrid work model (at home/in the office)

    Responsibilities
    Reporting to the Senior Director, CTM (Corporate Talent Management), you will work independently while exercising initiative and judgment to provide administrative support to the President, the executive management team, and the Corporate Talent Management department. Also, you’ll be the person running our corporate events, social gatherings, and Corporate Social Responsibilities (CSR) initiatives.

    Administrative
    • Provide administrative support to the President
    • Coordinate scheduling of meetings as well as travel and other arrangements
    • Attend meetings, keep written minutes of the meetings, ensure the distribution of minutes and manage follow-ups on actions
    • Identify and prepare materials and information needed for meetings, such as reports, including PowerPoint presentations, Word documents, and Excel reports
    • Prepare weekly expense reports
    • Coordinate offsite meetings
    • Proofread and format various official documents
    • Provide support to various projects/departments as required
    • Purchase orders and invoice processing
    • Maintain monthly budget
    • Manage contract documents
    • Provide support to Corporate Communications as needed

    Events Planning
    • Plan, organize, create, and execute all corporate and social events
    • Liaise with outside agencies and suppliers
    • Manage events budget


    Corporate Social Responsibility
    • Execute the yearly CSR calendar and events
    • Liaise with our partners

    Qualifications
    3 to 5 years’ administrative assistant experience working for executives in a high-paced environment
    • 3 to 5 years’ experience planning and organizing events
    • English/French, both verbal and written
    • Proficiency in MS Office Suite (Word, Excel, PowerPoint)

    To Be Set Up For Success
    • Passion for bringing our company community to life
    • Excellent written and verbal communication skills
    • Strong organizational skills
    • Ability to take initiative, work independently and meet deadlines
    • Positive attitude, resiliency, and problem-solving skills
    • You’re accountable, authentic, and bold!
    • You strive for excellence in all that you do
    • Must have a car as you may have to pick up certain things for the President

    If interested in this opportunity or know someone who would be a good fit. Please send your CV to brandon.freger@randstad.ca or sean.lynch@randstad.ca or melissa.cumetti@randstad.ca or give us a call at 514-695-3315

    Summary
    Why Randstad?

    There are a lot of good jobs, great companies and great bosses.
    At Randstad, we're here to help you find the right fit.

    If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca

    Please add us on LinkedIn
    - https://www.linkedin.com/in/sean-lynch-370492126/
    - https://www.linkedin.com/in/brandon-freger-ba340392/
    - https://www.linkedin.com/in/melissa-cumetti-2ab401169/

    For a complete list of all available jobs by division, visit www.randstad.ca.

    We look forward to hearing from you

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.