executive assistant - dt vancouver, Vancouver

posted
contact
randstad canada
job type
temporary
apply now

job details

posted
location
vancouver, british columbia
sector
contact centre and customer care
job type
temporary
reference number
2170117STFEN
contact
randstad canada
apply now

job description

Our client, a leading accounting firm, at their office in DT Vancouver is looking for an Executive Assistant. You will work full-time hours and earn up to $35 per on a 4-month contract (with high possibility of extension or perm), and be responsible for the following:

• Meet the various internal needs of the firm for office software and administrative support, prepare a variety of documents such as memos, invoices and engagement letters
• Organize and coordinate meetings and other internal or external activities
• Manage an agenda and open client/mandates
• Process invoices, organize partner and staff travel arrangements
• Review a variety of documents, maintain up-to date contact information of partner
● Monitor Outlook calendar. coordination of meeting logistics and preparation of supporting materials.
● Assist with travel arrangements—make bookings in advance, prepare an itinerary, coordinate last minute changes (flights, cars, hotels, team communications), maintain travel profiles, assist with directions; handle passport and visa issues.
● Process submission of expenses; provide a recurring review of expense submissions.
● Reserve conference rooms; arrange for catering; set up conference calls.


Advantages
• Gain experience working for a globally recognized accounting firm
• Earn the competitive rate up to $35 per hour
• Work full-time hours on a 4-month assignment (with the high possibility of extension or perm)
• DT Vancouver

Qualifications
• Advanced computer skills in Microsoft Office: Outlook, Word, Excel, PowerPoint, Adobe Acrobat
• Minimum of 4 years of experience as an executive or Sr. administrative assistant
• Ability to build excellent interpersonal relationships and proven ability to work in a team effectively
• Fluent in English
• Demonstrated ability to prioritize tasks based on relative importance and urgency
• Discrete, available, autonomous and self-starter
• Proactive, critical thinker -- takes ownership of their administrative role and the impact that it has on the team

Lindsay,
Sylvia,
Carlo

Phone Number:
416.861.9888
Fax Number:
416.861.8727

Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.