executive assistant to ceo, Toronto

randstad canada
job type
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job details

toronto, ontario
administrative support
job type
reference number
randstad canada
apply now

job description

Are you a proactive individual who enjoys working in a fast paced environment? Do you have over 7-10 years of experience supporting senior level Executives?

If the answer is YES we have a role for YOU. We are looking for an experienced Executive Assistant who has demonstrated excellent initiative and ability to make appropriate judgement to join one of the top companies located in the heart of Downtown Toronto! The Executive Assistant will be responsible for working closely with the CEO and provide constant administrative support

What’s in it for you

• Excellent Compensation $90,000-$100,000
• Exposure to large scale operations and strategy
• Full benefits + 3 weeks Vacation
• TTC accessible Downtown Toronto location

What YOU will be doing

• Screening calls in the absence of the CEO, assuming any follow-up as required, including prioritizing issues and determining what appropriate action to take including delegation of the call to another senior manager
• Managing continuously changing and complex calendar requirements for the executive
• Provide constant support in organizing meetings, preparing and circulating agendas, gathering inputs from relevant internal and external stakeholders, recording and circulating minutes, follow-up on action items
• Organizing and coordinating the annual general meeting
• Arranging and coordinating various complex and detailed travel plans and itineraries for the CEO
• Prepare, consolidate, or finalize presentation material as needed
• Be an active business partner to the management team by constantly managing and improving department processes
• Liaise and create a network with other administrative support and other business areas
• Take responsibility to identify and support business process improvement opportunities and strategic projects within the Department
• Support the Department in managing various document storage and collaboration databases and sites
• Brief Department senior management on urgent matters and alert appropriate staff to issues of the day
• Proactively manage senior team members, including coordinating with client and business-related activities with minimal input and direction
• Ready to stretch working hours to fulfill the business needs


• 7-10 years of providing Executive support to senior management in a fast-paced Large scale Company
• Excellent verbal and written communication skills
• Experience in a multinational company is an asset
• Experience and expertise in MS Office Suite
• Understanding of business management and financial insight an asset
• Proven ability to maintain high level of confidentiality and deal with sensitive materials with a high degree of tact and discretion

If you think you are a good fit for the role, we would love for YOU to APPLY now. You may also send your resume to dassler.coutinho@randstad.ca, with a short synopsis of why you're interested in these types of opportunities!


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Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.