Do you have an experience working as executive assistant or office manager? We are looking for a executive assistant with experience in Scheduling and event Coordinator .
Scheduling Coordinator responsibilities include setting up appointments, managing travel bookings and rescheduling meetings in a timely manner.
...
Ultimately, you will work directly with a senior manager to ensure their schedule and conferences are maintained as needed.
Advantages
- Competitive salary
-Location is transit accessible (downtown)
-Immediate opportunity
-Possibility to be permanent role
Responsibilities
Send out reminders for scheduled meetings
Reschedule or cancel meetings in a timely manner
Manage and confirm travel bookings and arrangements
Keep stakeholders informed of project timelines and associated deadlines
Answer scheduling queries via email and phone
Document scheduling processes and keep thorough records
Perform other administrative tasks when required
Plan event with attention to financial and time constraints
Book venues and schedule speakers
Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
Qualifications
-Proven work experience as a Scheduling Coordinator/event coordinator or similar role
Advanced proficiency in scheduling software
Extensive experience with office software, including Teams, MS Word, Excel and Outlook Express
Advanced knowledge of confirming and rescheduling appointments, as well as recordkeeping practices
Experience in managing travel bookings and arrangements
Expertise with keeping stakeholders informed of schedule changes and answering queries
Ability to coordinate meetings with venue availability
Relevant training and/or certifications as a Scheduling Coordinator
Summary
If you think you could be exactly who we are looking for, please reach out directly to us today! This position will not be available for long! Please apply via this application link, alternatively you can email gurkirat.kaur@randstad.ca
We thank all applicants for applying. Only those who are qualified will be contacted for an interview.
Looking forward to hearing from you!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Do you have an experience working as executive assistant or office manager? We are looking for a executive assistant with experience in Scheduling and event Coordinator .
Scheduling Coordinator responsibilities include setting up appointments, managing travel bookings and rescheduling meetings in a timely manner.
Ultimately, you will work directly with a senior manager to ensure their schedule and conferences are maintained as needed.
Advantages
- Competitive salary
-Location is transit accessible (downtown)
-Immediate opportunity
-Possibility to be permanent role
Responsibilities
Send out reminders for scheduled meetings
Reschedule or cancel meetings in a timely manner
Manage and confirm travel bookings and arrangements
Keep stakeholders informed of project timelines and associated deadlines
Answer scheduling queries via email and phone
Document scheduling processes and keep thorough records
Perform other administrative tasks when required
Plan event with attention to financial and time constraints
Book venues and schedule speakers
Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
...
Qualifications
-Proven work experience as a Scheduling Coordinator/event coordinator or similar role
Advanced proficiency in scheduling software
Extensive experience with office software, including Teams, MS Word, Excel and Outlook Express
Advanced knowledge of confirming and rescheduling appointments, as well as recordkeeping practices
Experience in managing travel bookings and arrangements
Expertise with keeping stakeholders informed of schedule changes and answering queries
Ability to coordinate meetings with venue availability
Relevant training and/or certifications as a Scheduling Coordinator
Summary
If you think you could be exactly who we are looking for, please reach out directly to us today! This position will not be available for long! Please apply via this application link, alternatively you can email gurkirat.kaur@randstad.ca
We thank all applicants for applying. Only those who are qualified will be contacted for an interview.
Looking forward to hearing from you!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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