Are you an executive assistant who has proven expertise in prioritizing, multi-tasking and working in a fast-paced role? Are you someone who is a self starter with good communication skills?
...
We are looking for an executive assistant with at least 5 years of experience supporting senior executives, preferably in a large organization. This is an ideal position for a talented EA who works well under pressure, is a self-starter with good communication skills, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving and collaborative team environment.
This Executive Assistant will provide administrative support to:
VP, Infrastructure Engineering
VP, Transformation
Chief Information Security Officer
VP, Finance & Vendor Management
VP, Software Engineering Operations
Advantages
• Join a great company and culture, and a phenomenal team!
• Hybrid Role Office in Toronto and Markham. Very Flexible work culture
• Competitive rewards package
• Comprehensive benefits package, including Medical/Dental, personal wellness, defined contribution pension plan, share matching plan
• Annual performance-related bonus and pay review
• Exceptional career development opportunities
• Vacation allowance of 20 days plus statutory holidays, personal floater day, the option to buy/sell up to 5 additional vacation days and time off for volunteer opportunities
• Discounts on many Company products through the Employee Purchase Program plus discounts for Friends and Family (some exclusions apply)
Responsibilities
The EA completes a broad variety of administrative tasks for the IT VPs or his/her team including but not limited to:
• Managing calendars and appointments.
• Processing iExpense reports and processing all invoices.
• Arranging complex and detailed travel plans, itineraries, and agendas including compiling agenda and documents for travel-related meetings and attending to travel arrangements and accommodations.
• Assisting in the onboarding of New Hires. Anticipating technology requirements that will facilitate their effectiveness. Also, assisting with the processing of termination tickets.
• Communicates directly with those inside and outside the organization on behalf of the team, always acting with professionalism and integrity.
• Works closely and effectively with the team to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Adjusts to each person by understanding their way of working and provides tailored suggestions on tasks/services they can perform for them.
• Available to provide administrative support on any ad hoc requests that may be of confidential and time-sensitive in nature.
• Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Assisting in coordinating team meetings and off-site, and staff meetings.
• Available to assume any additional responsibilities within the scope of the position as may be assigned by the VPs from time to time.
• Backup support for the Chief Information Officer.
Qualifications
• Related University Degree, College Diploma or equivalent experience.
• At least 5+ years of experience supporting senior executives, preferably in a large organization.
• Pro-Active, results-driven and community oriented.
• Strong ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Experience handling highly confidential and sensitive information.
• Organizational skills, ability to work independently with little direction, proactive in anticipating needs.
• Must be an independent worker, proactive and solution-oriented, looking for ways to value and assist the team.
• Ability to work well under pressure in a fast-moving, dynamic environment.
• Ability to manage conflicts independently with maturity and confidence.
• Strong proficiency in Microsoft Office programs (Word, Excel, PowerPoint)
Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.
Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.
For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you an executive assistant who has proven expertise in prioritizing, multi-tasking and working in a fast-paced role? Are you someone who is a self starter with good communication skills?
We are looking for an executive assistant with at least 5 years of experience supporting senior executives, preferably in a large organization. This is an ideal position for a talented EA who works well under pressure, is a self-starter with good communication skills, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving and collaborative team environment.
This Executive Assistant will provide administrative support to:
VP, Infrastructure Engineering
VP, Transformation
Chief Information Security Officer
VP, Finance & Vendor Management
VP, Software Engineering Operations
Advantages
• Join a great company and culture, and a phenomenal team!
• Hybrid Role Office in Toronto and Markham. Very Flexible work culture
• Competitive rewards package
• Comprehensive benefits package, including Medical/Dental, personal wellness, defined contribution pension plan, share matching plan
• Annual performance-related bonus and pay review
...
• Exceptional career development opportunities
• Vacation allowance of 20 days plus statutory holidays, personal floater day, the option to buy/sell up to 5 additional vacation days and time off for volunteer opportunities
• Discounts on many Company products through the Employee Purchase Program plus discounts for Friends and Family (some exclusions apply)
Responsibilities
The EA completes a broad variety of administrative tasks for the IT VPs or his/her team including but not limited to:
• Managing calendars and appointments.
• Processing iExpense reports and processing all invoices.
• Arranging complex and detailed travel plans, itineraries, and agendas including compiling agenda and documents for travel-related meetings and attending to travel arrangements and accommodations.
• Assisting in the onboarding of New Hires. Anticipating technology requirements that will facilitate their effectiveness. Also, assisting with the processing of termination tickets.
• Communicates directly with those inside and outside the organization on behalf of the team, always acting with professionalism and integrity.
• Works closely and effectively with the team to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Adjusts to each person by understanding their way of working and provides tailored suggestions on tasks/services they can perform for them.
• Available to provide administrative support on any ad hoc requests that may be of confidential and time-sensitive in nature.
• Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Assisting in coordinating team meetings and off-site, and staff meetings.
• Available to assume any additional responsibilities within the scope of the position as may be assigned by the VPs from time to time.
• Backup support for the Chief Information Officer.
Qualifications
• Related University Degree, College Diploma or equivalent experience.
• At least 5+ years of experience supporting senior executives, preferably in a large organization.
• Pro-Active, results-driven and community oriented.
• Strong ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Experience handling highly confidential and sensitive information.
• Organizational skills, ability to work independently with little direction, proactive in anticipating needs.
• Must be an independent worker, proactive and solution-oriented, looking for ways to value and assist the team.
• Ability to work well under pressure in a fast-moving, dynamic environment.
• Ability to manage conflicts independently with maturity and confidence.
• Strong proficiency in Microsoft Office programs (Word, Excel, PowerPoint)
Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.
Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.
For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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