Are you looking for a new administrative challenge? Are you interested in a career in the non-profit sector?
Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?
...
Our client is a Quebec-based incubator organization in several key industries (Aerospace and Aviation, Life Sciences and Human Performance, Urban Development and Smart City), in the Canadian and international economies that is looking to hire an Executive Assistant for their downtown Montreal office.
Advantages
- 37.5 hours per week;
- Hybrid mode (2x in the office and 3x at home) ;
- 3 weeks off (paid leave between Christmas and New Year's Day);
- Fridays from May to October are half days;
- Health insurance (telemedicine) ;
- RRSP ;
- Stable and human team in growth;
- Competitive salary scale according to experience ($65k - $80k/year);
- Transportation card partially reimbursed;
Responsibilities
Organize the various governance committees and the General Assembly
of Members :
➢ Preparation of the annual governance calendar;
➢ Correspondences with members of the various committees;
➢ Ensuring the commitment of governance members;
➢ Recruiting experts to evaluate projects;
➢ Recruiting new governance members;
➢ Data analysis for presentation to members;
➢ Preparing and sending appropriate documentation to members of each
of each committee;
➢ Prepare and then send official documents to departments;
➢ Managing the conduct of committees (monitoring quorum and agenda, note taking, telephone
agenda, note taking, telephone liaison with members present
by phone, viewing documents).
➢Organize and manage the corporate book (minutes, records, by-laws, articles of
by-laws, articles of incorporation, letters patent);
➢Review the organization's contracts and legal commitments;
➢Organization of governance events (AGM, Board of Directors and others...)
in collaboration with the events team;
Provide an administrative support role to the team and to the VP:
➢ Information coordination;
➢ Calendar management;
➢ Management of internal meetings;
➢Management of the ''info'' email box;
Qualifications
CRITICAL QUALIFICATIONS/COMPETENCIES
- Very strong verbal and written communication skills in English and French;
- Attention to detail towards precision and agile judgment;
- Highly resourceful and self-starter to manage workload and solve issues;
- Highly organized, ability to handle multiple tasks and leaders;
- Experience in providing assistance at the senior / executive level;
- Able to prioritize with changing requests in a fast pace environment;
- Must be a team player with superior interpersonal skills;
PREFERRED QUALIFICATIONS/COMPETENCIES:
- Working knowledge of Microsoft Office applications;
- Working knowledge of SAP;
Summary
Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and/or anty.tzitzikas@randstad.ca and we will contact you shortly if your profile matches the criteria.
We look forward to speaking with you.
Human Forward !
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you looking for a new administrative challenge? Are you interested in a career in the non-profit sector?
Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?
Our client is a Quebec-based incubator organization in several key industries (Aerospace and Aviation, Life Sciences and Human Performance, Urban Development and Smart City), in the Canadian and international economies that is looking to hire an Executive Assistant for their downtown Montreal office.
Advantages
- 37.5 hours per week;
- Hybrid mode (2x in the office and 3x at home) ;
- 3 weeks off (paid leave between Christmas and New Year's Day);
- Fridays from May to October are half days;
- Health insurance (telemedicine) ;
- RRSP ;
- Stable and human team in growth;
- Competitive salary scale according to experience ($65k - $80k/year);
- Transportation card partially reimbursed;
Responsibilities
Organize the various governance committees and the General Assembly
of Members :
➢ Preparation of the annual governance calendar;
...
➢ Correspondences with members of the various committees;
➢ Ensuring the commitment of governance members;
➢ Recruiting experts to evaluate projects;
➢ Recruiting new governance members;
➢ Data analysis for presentation to members;
➢ Preparing and sending appropriate documentation to members of each
of each committee;
➢ Prepare and then send official documents to departments;
➢ Managing the conduct of committees (monitoring quorum and agenda, note taking, telephone
agenda, note taking, telephone liaison with members present
by phone, viewing documents).
➢Organize and manage the corporate book (minutes, records, by-laws, articles of
by-laws, articles of incorporation, letters patent);
➢Review the organization's contracts and legal commitments;
➢Organization of governance events (AGM, Board of Directors and others...)
in collaboration with the events team;
Provide an administrative support role to the team and to the VP:
➢ Information coordination;
➢ Calendar management;
➢ Management of internal meetings;
➢Management of the ''info'' email box;
Qualifications
CRITICAL QUALIFICATIONS/COMPETENCIES
- Very strong verbal and written communication skills in English and French;
- Attention to detail towards precision and agile judgment;
- Highly resourceful and self-starter to manage workload and solve issues;
- Highly organized, ability to handle multiple tasks and leaders;
- Experience in providing assistance at the senior / executive level;
- Able to prioritize with changing requests in a fast pace environment;
- Must be a team player with superior interpersonal skills;
PREFERRED QUALIFICATIONS/COMPETENCIES:
- Working knowledge of Microsoft Office applications;
- Working knowledge of SAP;
Summary
Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and/or anty.tzitzikas@randstad.ca and we will contact you shortly if your profile matches the criteria.
We look forward to speaking with you.
Human Forward !
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
