executive assistant, Toronto

randstad canada
job type
$ 60 - $ 70 per year
apply now

job details

toronto, ontario
administrative support
job type
$ 60 - $ 70 per year
reference number
randstad canada
apply now

job description

Are you an experienced and highly motivated Executive Assistant? Do you have experience supporting C-suite level executives in a high pressure and fast paced environment? Are you self-sufficient, and thrive off going above and beyond the typical job description of an EA? Do you take pride in being the right-hand partner and gate keeper? If so, then this role may be just for you.

We are searching for an Executive Assistant to virtually support the CEO of a tech start-up. As the EA to the CEO, you will be the one making judgement calls on how time is spent, including organizing the CEO’s day to day activities with professionalism and sensitivity.

Key duties in this role include:

•Provide day-to-day administrative support to the CEO, working closely with the Chief of Staff to optimize the CEO’s priorities and deadlines
•Arrange, confirm, and prepare briefings for meetings by obtaining relevant and critical information, materials and research prior to each meeting to properly prepare the CEO
•Carefully monitor the priorities in the CEO’s calendar
•Arrange travel accommodations and itineraries prior to trips and conferences
•Prepare agendas and briefing materials for senior leadership teams’ daily, weekly, and monthly meetings; attend meetings and record minutes with action items and carry out appropriate follow ups
•Manage the CEO’s email; compose emails on behalf of the CEO and provide appropriate follow ups
•Read, validate and summarize contracts
•Maintain various databases for the office of the CEO
•Track all contracts incoming and requiring the CEO’s signature by ensuring contracts have been reviewed by the appropriate staff before presenting the contract for the CEO’s signature; ensure contract requests are followed up on in a timely manner
•Reconcile multiple expense reports on a monthly basis
•Prepare presentations and reports as required
•Maintain the strictest confidentiality
•Perform other duties as assigned

•Virtual/ remote opportunity
•Competitive salary 60-70k, benefits program, bonus program, employee perks and more

•Minimum of 5 years of executive administration experience supporting C-suite executive
•Being available and responsive during non-business hours; Must be able to work flexible hours- beyond typical 9-5
•Ability to multitask and prioritize a heavy daily workload; time management skills are a must
•Highly organized and ability to manage several calendars
•Excellent communication skills- be able to respond in a highly professional manner over phone, email, etc.
•Resourceful and creative problem-solving skills are highly desirable
•Detail oriented, keen eye and experience proof reading and editing documents
•Experience using G-suite tools and email system
•Able to adapt quickly through changing priorities
•Diligent in ensuring all tasks are addressed
•Highly discrete and maintains the utmost confidentiality
•Experience in a start-up environment is preferred
•Bachelor’s degree preferred


Phone Number:
Fax Number:

Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.