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Executive Assistant

job details

summary

    job details
    Do you want to be part of a growing organization? Are you someone who is incredibly organized and efficient? A can-do attitude? An entrepreneur mindset?

    Do you have experience in administrative support, as an executive assistant or similar experience? Our client is a young, energetic investment firm looking for an in-office executive assistant. We are looking for a go-getter who is super organized, has strong skills in calendar management, and filing expense reports, and is confident in taking action to solve problems.

    If this sounds like you, or you'd like to get more information about this opportunity, please contact Ayisha, at ayisha.ayisha@randstad.ca.

    Advantages
    Great location in downtown Toronto, in the heart of the Financial District
    Opportunity to work with a fast-growing, investment fund company
    Small team, with close knit office environment
    High level of independence and autonomy
    Competitive salary range of $70K+ annually, as well as bonus.



    Responsibilities
    Proactively manage calendar and inbox for senior managers and directors.
    Coordinate travel arrangements and submit various expenses for senior managers
    Draft, review and send communications on behalf of the managers and directors.
    Gather information and documentation, and prepare materials for meetings.
    Maintain various records and documents (KYC) and keep confidential records for clients.
    Communicate with senior-level executives and high-value clients on the manager's behalf.


    Qualifications
    Min of 3 years experience in an executive assistant role or similar.
    A detail-oriented self-starter who is able to act independently
    Someone who exhibits sound judgment with the ability to prioritize and make decisions
    A team player capable of cultivating working relationships.
    High level of adaptability to various technology, video conferencing platforms and Google Suite.
    Experience with Concur expenses or similar applications.


    Summary
    If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity; however, only those with relevant experience will be considered.

    Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and others who may contribute to the diversification of our workforce, to apply.

    Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed fairly and equitably. Information received relating to accommodation measures will be addressed confidentially.

    For all feedback on equity and accommodation needs, please contact your local Randstad Canada branch.

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
    Do you want to be part of a growing organization? Are you someone who is incredibly organized and efficient? A can-do attitude? An entrepreneur mindset?

    Do you have experience in administrative support, as an executive assistant or similar experience? Our client is a young, energetic investment firm looking for an in-office executive assistant. We are looking for a go-getter who is super organized, has strong skills in calendar management, and filing expense reports, and is confident in taking action to solve problems.

    If this sounds like you, or you'd like to get more information about this opportunity, please contact Ayisha, at ayisha.ayisha@randstad.ca.

    Advantages
    Great location in downtown Toronto, in the heart of the Financial District
    Opportunity to work with a fast-growing, investment fund company
    Small team, with close knit office environment
    High level of independence and autonomy
    Competitive salary range of $70K+ annually, as well as bonus.



    Responsibilities
    Proactively manage calendar and inbox for senior managers and directors.
    Coordinate travel arrangements and submit various expenses for senior managers
    Draft, review and send communications on behalf of the managers and directors.
    Gather information and documentation, and prepare materials for meetings.
    Maintain various records and documents (KYC) and keep confidential records for clients.
    Communicate with senior-level executives and high-value clients on the manager's behalf.


    Qualifications
    Min of 3 years experience in an executive assistant role or similar.
    A detail-oriented self-starter who is able to act independently
    Someone who exhibits sound judgment with the ability to prioritize and make decisions
    A team player capable of cultivating working relationships.
    High level of adaptability to various technology, video conferencing platforms and Google Suite.
    Experience with Concur expenses or similar applications.


    Summary
    If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity; however, only those with relevant experience will be considered.

    Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and others who may contribute to the diversification of our workforce, to apply.

    Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed fairly and equitably. Information received relating to accommodation measures will be addressed confidentially.

    For all feedback on equity and accommodation needs, please contact your local Randstad Canada branch.

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.