Executive Assistant

This position is a 1-2 months contract with high potential to lead to a permanent opportunity (fully on-site)

If interested, apply today and send your resume to niloo.nikbakht@randstad.ca

Advantages
• The ability to work for one of the top Healthcare companies in Downtown Toronto
• $50/hour
•High potential to lead to the permanent opportunity
• Be a part of a company culture that values its employees and shows it in various ways
• Be a valued member of the team by ensuring the top Executives' days are organized

Responsibilities
 -Provide high-level confidential administrative support
- Manage and maintain an extremely active calendar of appointments, schedules and complex travel arrangements
- Arrange & coordinate meetings/events (Board retreats, management dinners, etc.)
- Coordinate materials and communications as required for the Board of Trustees, Vital Healthcare Board Foundation
 -Screen emails, archive and professionally compose replies/correspondence on behalf of the executive when required
- Approve and release wire payments on behalf of the executive in question
- Prepare reports, presentations (investor, Board, partners) and memos when required
- Prepare monthly expense summary - personal and business-related expenses
 Liaise with Internal departments such as Accounting to ensure that they have all information
they need
- Prepare travel-related expense reports for other members of senior management & occasional Board of Trustee members
- Manage memberships & subscriptions and their renewals/payments on behalf of the executive
- Maintain both paper and extensive electronic filing system
- Enter all new business card information into Outlook contacts lists
- Maintain staff/employee files
- Maintain Petty Cash every month or when needed
- Liaise with internal staff at all levels when required


Qualifications
- 7+ years of executive-level support, preferably CEO/C-Suite levels
- Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
 -Strong interpersonal skills and the ability to build relationships with stakeholders including staff, board members and external partners
- Expert-level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients
 -Superior customer service and interpersonal skills
 -Proactive approaches to problem-solving and decision-making capability.
- Professional and pleasant demeanour, with a strong work ethic
 -Proficiency in MS Office – Word, Excel, PowerPoint, Outlook, conference equipment and Board Software
 -Organized and attentive to detail
- Ability to handle a variety of tasks and prioritize workload
-Strong adherence to confidentiality
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
 -Forward-looking thinker who actively seeks opportunities and proposes solutions


Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however, only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.