Executive Assistant

Our client, a local and international property management company (residential, commercial, institutional and community), is looking to hire an Executive Assistant for their downtown Montreal office.


Advantages
- 37,5 hours per week (at the office);
- 2 weeks of vacations (closed between Christmas and New Year's Day / paid);
- 6 floating days;
- Health insurance ;
- RRSPS;
- Paid transportation card;
- Stable and human team in growth;
- Competitive salary scale according to experience ($60-65k);

Responsibilities
Diary management
- Assist the associate in his administrative tasks (agenda, emails
phone calls, etc.);
- Organize internal and/or external meetings (Microsoft Teams,
Zoom or other platform);
- Plan and manage the associate's agenda, meetings and coordinate travel
travel; 
- Follow up on communications sent by management (emails);
- Maintain contact databases; 
- Organize the associate's travel (travel, hotels, airfare, etc.)
etc);
- Organize the associate's travel (travel, hotels, plane tickets, etc.); Register for external events (forums, conferences, etc.)
conferences, etc.);
- As needed, write minutes and other reports of meetings;

Accounting:
- Prepare monthly expense accounts;
 
Purchasing / ordering
- Make online purchases for corporate events;
- Make special orders (gift purchases, tickets for shows, sports events)
tickets, sporting events);
- Printing and layout;
- Print requested documents;
- Layout and bind documents;
- Writing, creating, editing and formatting correspondence or PowerPoint
PowerPoint presentations (with graphs or charts); 
- Checking data, grammar and aesthetics of documents for accuracy
of documents;

Other :
- Take initiative and be proactive on a daily basis in
Other: Take initiative and be proactive on a daily basis in making decisions and carrying out tasks in his/her field of
skills;
- Collaborate with / assist the other two associates and the various team members
members of the team;
- Collaborate with team members in the development and implementation of various
Collaborate with team members in the development and implementation of various other projects;
- Collaborate with the receptionist in organizing the logistics for face-to-face
Work with the receptionist to organize logistics for face-to-face meetings at the office;
- Participate in some meetings (take notes and manage documents related to these meetings)
Take part in certain meetings (take notes and manage documents related to these meetings);
- Perform various clerical and administrative tasks as requested by the
requested by the associate;
- Follow up on all documents submitted for signature or approval by the
approval by the associate;
- Mass mailing (e.g., virtual and physical Christmas card in collaboration with
with one of the partners);
- If needed, complete research on the internet or other sources
sources;
- Classify files and documentation, both electronic and paper, in accordance with
classification of files and documentation, both electronic and paper, in accordance with the
management system in place;
- Contribute to the layout of the office space as required;
- Provide assistance in the organization of corporate activities;
- Perform all other related tasks;


Qualifications
o College degree, or equivalent combination of education ;
o Minimum of three years of professional experience in a similar position;
o Bilingualism in French and English (required);
o Proficiency in the use of MS Office and other relevant software;
o Discretion and high ethical standards in dealing with confidential and sensitive information;
o Professionalism, flexibility and excellent organizational and communication skills;
o Ability to work independently under pressure and time constraints;
o Good multi-tasking project management skills;
o Team player with the ability to work effectively as part of a team with senior managers and leaders and at all levels of the organization;
o Ability to exercise good judgment, initiative and be proactive
o Techno-friendly

Summary
Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and/or Anty.Tzitzikas@randstad.ca and we will contact you shortly if your profile matches the criteria.

We look forward to speaking with you.

Human Forward !

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.