front desk administrator, Victoria

randstad canada
job type
$ 40,000 - $ 50,000 per year
apply now

job details

victoria, british columbia
administrative support
job type
$ 40,000 - $ 50,000 per year
reference number
randstad canada
apply now

job description

We are currently seeking a top Front Desk Administrator for our client within the real estate and property industry here in Victoria, BC.

This is a social position with substantial multi-tasking, that involves answering the phones and assisting with walk-in clients, as well as assisting the team of Realtors with a broad scope of functions and projects. This team member is someone who is professional, hardworking and willing to take the initiative to learn and grow within the company.

As an organisation committed to utilizing the strengths and abilities of their employees, our ideal candidate brings an additional area of expertise to the job, which could be finance/bookkeeping, marketing and social media, or strong IT, database or data manipulation abilities. To that extent you are able to make this role your own, by bringing the area you love and can excel in!

If this sounds of interest to you, then we would invite you to apply today!

Opportunity: Full time, permanent position
Location: Victoria BC, 10 minutes outside of Downtown
Hours: Monday-Friday, 9.00am - 5.00pm (flexible hours can be accommodated)
Salary: $40,000 - 50,000
Start: As soon as possible


Front Desk
• Provide a warm and professional welcome to all staff and guests, greeting visitors, attending to their needs and those of the Realtors;
• Manage a multi-line phone system, answering calls in a friendly and professional manner, taking messages, directing or transferring the calls as needed;
• Ensure reception, client rooms, kitchen and common areas are clean, tidy, equipped and professional;
• Manage supplies and vendors including computers, printers, postage machines, paper, coffee, etc.;
• Upload provided content (including announcements) to social media including Facebook, Instagram, websites, etc.;
• Manage and update documents, process information using online resources and Google Drive; and other duties as assigned.

Administrative Support Duties
• Respond to Realtor inquiries within one hour;
• Assist with onboarding of new Realtors and tracking license renewal dates;
• Order and inspects signage, banners, branded materials as directed;
• Provide land titles and corporation registration documents for Realtors upon request;
• Upload Realtor listing files;
• Send subject removal date and completion date reminders to Realtors as requested while helping to manage a calendar of key dates related to Conveyance;
• Assist Realtors with showing requests, drafting offers and agreements, providing neighbourhood activity updates;
• Assist Realtors with any office equipment and orders signage or services when requested;
• Enter new listings and trades into Lone Wolf at the rate deemed appropriate by Management;
• Send professional communications out to all Realtors and staff as directed;
• Assist Management with booking travel, event registration, classes, meetings and other tasks as assigned;
• Undertake financial transaction support including depositing cheques into Trust, matching invoices with expenses, logging expenses, calculating charges to Realtors including MLS fees, signage, events, etc.; and
• Organize events, registration, venues and vendors and update the events calendar and training calendar.

You have:
• At least 2 years' experience as an Administrative Professional in a client facing and busy role;
• Superior communication skills, ability to communicate effectively with clients and Realtors;
• The ability to work collaboratively with other staff as a team member while serving Realtor needs;
• The ability to think independently, deliver support and services quickly, under pressure and to a high standard of quality; and
• An additional area of expertise/qualification, including; finance; social media, ad planning and brand guidelines; CRM database, data manipulation and visualization.

• Busy, varied and interesting senior administrative work
• A combined role - Admin and Finance, Admin and Marketing - here you have the opportunity to bring your own specific skill set to the team!
• Starting salary offered between $40-50,000
• 2 weeks vacation to start, 3 weeks after one year
• Health and dental benefits, vision, life insurance
• Independent work as part of a large, supportive team
• Flexible hours can be accommodated
• Opportunities to learn and grow within the team

If this sounds like you, then we would love to hear from you - please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to All applications are welcome, but only those who meet the requirements will be contacted.

Randstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!

Any questions? Please feel free to call the Randstad Victoria office at 250.383.1389 and one of the team will be happy to help.

We look forward to hearing from you!


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Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.