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HR/Office Coordinator

job details

summary

    job details
    Are you currently looking for a HR/Office Coordinator in Pointe-Claire?

    This role is perfect for someone who enjoys being involved in many different areas of an organization, likes variety, is proactive and has employee experience at heart. In this role you will be responsible for ensuring that the office runs smoothly, providing our teams (and visitors) with an inviting environment that is well set up to allow employees to be productive and comfortable. This includes ensuring that office equipment is functioning correctly, supplies are on hand, and work areas are functional. You will also contribute to the employee experience by providing support to the HR team in carrying out processes linked to recruitment, onboarding, training, and engagement. Finally, you will provide administrative support to other areas of the business.


    Advantages
    • Competitive salary and benefits
    • Modern, open office spaces
    • Access to a gym on company premises
    • Employee assistance program
    • Telemedicine services
    • Close to major highway and public transportation - free parking on site

    Responsibilities
    Key Responsibilities:

    HR Administration

    • Assist the HR team with the administration of HR processes (Recruitment, Benefits, Recognition)
    • Coordinate onboarding/offboarding of new team members.
    • Maintain employee electronic files using HRIS (human resource information system).
    • Participate in health & safety initiatives.
    • Assist with internal event planning and coordination.
    • Support travel: request visas, maintain/update employees in travel agency portal.

    General Office Administration

    • Welcome and coordinate arrival of visitors.
    • Maintain office space to present an inviting atmosphere; ensure common meeting areas are always ready for use
    • Answer telephone and act as first line response, dispatching to appropriate resource.
    • Receive all written communications into the company, including e-mail and postal mail, and transfers it to the correct work groups.
    • Develop and implement office administrative systems/procedures.
    • Maintain all supplies to keep the office/ lunchroom areas in good operating and housekeeping condition and replenish when required.
    • Ensure office equipment is properly maintained and serviced, including photocopiers, coffee machines, vending machines
    • Scheduling and working with outside contractors and suppliers to maintain office and lunchroom equipment
    • Provide administrative support to other internal teams, as needed

    Qualifications
    • The ideal candidate is looking for a fast-paced environment
    • At least 1 year of office and/or HR administrative experience
    • Enthusiastic attitude and positive work ethic
    • Excellent attention to detail
    • Proactive and autonomous
    • Understands the importance of confidentiality
    • Organized with the ability to prioritize and multi-task
    • Reliable with patience and professionalism
    • Strong interpersonal skills and communication skills
    • Good team-working skills and ability to self-motivate
    • Must be fluent in English and French with ability to do basic translations.
    • Good IT skills including the Microsoft Office 365 platform, and ability to use various systems

    Summary
    Why Randstad?

    There are lots of great jobs, incredible companies, and great bosses.
    At Randstad, we are here to help you find the right combination for you.

    If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca

    Add us on LinkedIn:
    - https://www.linkedin.com/in/sean-lynch-370492126/
    - https://www.linkedin.com/in/brandon-freger-ba340392/
    - https://www.linkedin.com/in/melissa-cumetti-2ab401169/

    For a complete list of all available jobs by division, visit www.randstad.ca

    good to know you

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
    Are you currently looking for a HR/Office Coordinator in Pointe-Claire?

    This role is perfect for someone who enjoys being involved in many different areas of an organization, likes variety, is proactive and has employee experience at heart. In this role you will be responsible for ensuring that the office runs smoothly, providing our teams (and visitors) with an inviting environment that is well set up to allow employees to be productive and comfortable. This includes ensuring that office equipment is functioning correctly, supplies are on hand, and work areas are functional. You will also contribute to the employee experience by providing support to the HR team in carrying out processes linked to recruitment, onboarding, training, and engagement. Finally, you will provide administrative support to other areas of the business.


    Advantages
    • Competitive salary and benefits
    • Modern, open office spaces
    • Access to a gym on company premises
    • Employee assistance program
    • Telemedicine services
    • Close to major highway and public transportation - free parking on site

    Responsibilities
    Key Responsibilities:

    HR Administration

    • Assist the HR team with the administration of HR processes (Recruitment, Benefits, Recognition)
    • Coordinate onboarding/offboarding of new team members.
    • Maintain employee electronic files using HRIS (human resource information system).
    • Participate in health & safety initiatives.
    • Assist with internal event planning and coordination.
    • Support travel: request visas, maintain/update employees in travel agency portal.

    General Office Administration

    • Welcome and coordinate arrival of visitors.
    • Maintain office space to present an inviting atmosphere; ensure common meeting areas are always ready for use
    • Answer telephone and act as first line response, dispatching to appropriate resource.
    • Receive all written communications into the company, including e-mail and postal mail, and transfers it to the correct work groups.
    • Develop and implement office administrative systems/procedures.
    • Maintain all supplies to keep the office/ lunchroom areas in good operating and housekeeping condition and replenish when required.
    • Ensure office equipment is properly maintained and serviced, including photocopiers, coffee machines, vending machines
    • Scheduling and working with outside contractors and suppliers to maintain office and lunchroom equipment
    • Provide administrative support to other internal teams, as needed

    Qualifications
    • The ideal candidate is looking for a fast-paced environment
    • At least 1 year of office and/or HR administrative experience
    • Enthusiastic attitude and positive work ethic
    • Excellent attention to detail
    • Proactive and autonomous
    • Understands the importance of confidentiality
    • Organized with the ability to prioritize and multi-task
    • Reliable with patience and professionalism
    • Strong interpersonal skills and communication skills
    • Good team-working skills and ability to self-motivate
    • Must be fluent in English and French with ability to do basic translations.
    • Good IT skills including the Microsoft Office 365 platform, and ability to use various systems

    Summary
    Why Randstad?

    There are lots of great jobs, incredible companies, and great bosses.
    At Randstad, we are here to help you find the right combination for you.

    If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca

    Add us on LinkedIn:
    - https://www.linkedin.com/in/sean-lynch-370492126/
    - https://www.linkedin.com/in/brandon-freger-ba340392/
    - https://www.linkedin.com/in/melissa-cumetti-2ab401169/

    For a complete list of all available jobs by division, visit www.randstad.ca

    good to know you

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.