Investment and Insurance administrative assistant

Description Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.Perform operational and/or administrative duties of a complex nature requiring initiative and judgment.  Tasks and responsabilitiesCreate tables, graphs and prepare spreadsheets.Sort and merge documents, reports, etc.Research data and prepare reportsEdit and proofreadWork under pressurePrepare, maintain, validate, input, and update data/files, records, documents, manuals, etc.Receive, index and revise manuals or dataPrepare correspondenceReceive and direct all incoming callsProvide assistance for outgoing calls, e.g. directory assistance, calling cardRefer external customers to appropriate areas, e.g. departments, employeesAssist other employees in the departmentArrange ground transportation for internal/external customers, e.g. taxisArrange travel and appointmentsLiaise with internal/external customersResearch, resolve, and respond to internal/external customer issues and queries, verbally and/or in writingWork with minimal or no supervisionDesign, compose, format and produce correspondence, reports and documents using a variety of software applicationsPrepare third party billingsHandle cash/cheques and related documentationVerify and process invoices, claims and/or expenses Coordinate and make necessary arrangements for presentations, seminars, training sessions, interviews, etc.Build, update and maintain schedules and staff rostersOrganize and prioritize workload to meet deadlinesComply with Government Regulations, Company Policies, Collective Agreement and proceduresAdminister Collective AgreementsControl distribution and maintain Company and technical publicationsMaintain a high level of accuracyOperate specific department/Company software programsDevelop and maintain schedulesMaintain confidentiality at all timesMaintain and develop accurate maintenance and/or technical recordsAudit recordsMonitor equalization of overtimeMay be required to perform other related duties which do not affect the nature of the jobIn addition to the above, may be required to perform the Tasks and Responsibilities as outlined in Assistant Coordinator Level. Qualifications EducationHigh School graduationSkills and knowledgeGood interpersonal skillsGood communication skills, both written and verbalIntermediate knowledge of Microsoft Office applicationsProficiency in spelling, punctuation and grammarKnowledge of aircraft terminologyAptitude for mathAptitude for accuracy and detailExperienceMinimum 2 years office experienceSpecific requirementsSome positions may require lifting and climbingSome positions require licenses, e.g. Driver’s, MOT, AVOP etc.Some positions may require shift work and/or work staggered starting and stopping times Some positions may be exposed to weather conditionsMandatory Covid-19 Vaccination RequiredLinguistic RequirementsBased on equal qualifications, preference will be given to bilingual candidates.Diversity and InclusionAir Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Are you looking for a new career opportunity? Are the days bringing new challenges a motivation for you? Are you passionate about helping individuals find their next career opportunity to make a positive change in their lives?Randstad is looking for a Business Development and Staffing Specialist to join Randstad's superb West Island Industrial team.This unique role combines recruiting as well as prospecting for new clients, generating revenue as well as engaging with clients, talent, and colleagues.Advantages•Dynamic team environment with high job satisfaction and growth opportunities;•Top 50 companies to work for in Canada;•Flexible daytime office hours;•Permanent position with a competitive salary;•Full benefits;•3 weeks of vacation to start;•Attractive bonus program;•We provide free cell phone and laptop;ResponsibilitiesYour responsibilities as a Business Development and Staffing Specialist in the West Island office for the industrial sector:•Respond to clients' recruitment needs;•Perform and manage the full recruitment cycle;•Solicit prospects and clients regularly;•Maintain and develop a client database.Qualifications•Experience working with sales objectives in any capacity;•Experience as an assistant manager, manager, or supervisor (restaurant, hotels, call centers...) is a great asset;•Experience or great interest in the world of recruitment;•Must be bilingual;•Skilled with technology and social networks (an asset);•Experience as an assistant manager, manager, or supervisor (restaurant, hotels, call centers...) (an asset);•Having a car (an asset).SummaryHow to apply?If you are interested in applying for the position of West Island Business Development Specialist for the industrial sector, please contact us in one of the following ways: 1.Apply online at randstad.ca today2.Send your resume to patouchka.romain@randstad.ca or dominic.palladini@randstad.ca; 3.Feel free to contact us via Linkedin. Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Are you looking for a new administrative challenge in real estate? Are you interested in a career in real estate administration?Are you looking to join a Canadian organization that promotes the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?Our client, a major player in the management of office, commercial and residential buildings in Quebec, is looking to hire an Executive assistant to the CEO for their downtown Montreal office.What the company will offer:- 37,5h by week (remote work hybrid);- 3 weeks of vacation time;- Insurance (after 3 months) ;- RRSP (after 3 months);- At work ;- Stable and human team;- Salary between 60k$ and 85k$ (depending on experience);Advantages- 37,5h by week;- 37,5h by week (remote work hybrid);- 3 weeks of vacation time;- Insurance (after 3 months) ;- RRSP (after 3 months);- At work ;- Stable and human team;- Salary between 60k$ and 85k$ (depending on experience)Responsibilities- Prepare materials and tools for meetings and coordinate logistics;- Take charge of the necessary logistics: agenda, appointment planning and room reservations for the executive's travels or participation in events;- Ensure optimal management of the agenda and plan meetings;- Ensure the management and follow-up of telephone calls and certain emails at the request of the CEO;- Provide support in the preparation of documents;- Draft or revise routine correspondence and other administrative documents (letters, emails, reports, PowerPoint presentations, etc.);- Control the linguistic and stylistic quality as well as the layout of the documents produced;- Send out information and presentations, and follow up with the various internal stakeholders;- Establish and maintain a filing system;Qualifications- Completed a college degree in office automation or administration or other relevant training;- A minimum of 7 years experience in an executive administrative support role;- Ideally have experience in the real estate or finance industry (strong asset);- Fluent in French and English (spoken, read and written);- Has excellent command of the Office suite;- Strong communication and writing skills;- Drafting of reports, documents and presentations (possible PV for CA);- Demonstrates a high degree of professionalism and ethics;- Demonstrates a high degree of professionalism and ethics; Possesses good judgment in managing urgent files and relationships with the CEO;- Maintains good relationships with members of the executive team and other key stakeholders of the CEO;- Maintains good relationships with internal collaborators and the Board;- Can be available to respond to any emergency;- Has excellent priority management skills and is able to handle multiple files simultaneously;- Is versatile, autonomous and resourceful;SummaryAre you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and stephanie.desgagnes@randstad.ca and we will contact you shortly if your profile matches the criteria.We look forward to speaking with you.Human forward !Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.