Leasing Administrative Assistant

Our client, a major player in the management of office, commercial and residential buildings in Quebec, is looking to hire a Leasing Administrative Assistant for their downtown Montreal office.

What the company will offer:
- 9am to 5pm ;
- 3 weeks of vacation time;
- Insurance (after 3 months) ;
- RRSP (after 3 months);
- Hybridization 2 days at the office / 3 days at home (Atwater metro);
- Stable and human team;
- Salary between 45k$ and 55k$ (depending on experience);



Advantages
- 9am to 5pm ;
- 3 weeks of vacation time;
- Insurance (after 3 months) ;
- RRSP (after 3 months);
- Hybridization 2 days at the office / 3 days at home (Atwater metro);
- Stable and human team;
- Salary between 45k$ and 55k$ (depending on experience);

Responsibilities
Provide administrative support to Leasing Consultants and Managers in their daily tasks;
- Perform data entry for transactions and update of rental spaces in the Yardi system, especially in the Leasing pad module;
- Ensure the drafting or revision of routine correspondence as well as all other administrative documents (emails, reports, PowerPoint presentations, etc.);
- Participate in the preparation of leasing proposals;
- Control the linguistic and stylistic quality of the documents produced as well as their layout;
- Send plans, information, presentations and follow up with clients in the legal department and with leasing consultants and managers;
- Research existing leases and identify specific clauses or rights of certain tenants;
- Research potential retail clients and prospects via the web, publications and other means;
- Manage the promotion of vacant space online and conduct web searches as needed to find information on targeted prospects or businesses;
- Coordinate financial verifications of potential tenants with the firm in charge and do the preliminary verification when signed documents are returned;
- Perform data entry and preparation of tables for the directors during the preparation of annual budgets as well as the necessary entries for the budget;
- Participate in the organization of monthly rental meetings and attend as requested;
- Assist in the organization of monthly rental meetings and attend them as requested; Take care of the logistics for the consultants and directors during events or travel (agenda, appointment planning and room reservations);
- Participate in events and conferences as required;
- Keep abreast of what is happening in the market;


Qualifications
- Has completed relevant training in administration, marketing, project management or equivalent;
- Strong communication skills (French and English), interpersonal skills, customer service skills and ability to manage critical deadlines and priorities, and ensure deadlines are met;
- Very good knowledge of the web in general (social media, newsletters, websites);
- Proficient in the Office suite (Word, PowerPoint, Excel, Outlook) and Adobe;
- Adaptable, self-directed and self-developing;
- Possesses leadership skills and fosters teamwork and collaboration;
- Has good priority management and ensures deadlines are met;
- Works collaboratively in a multi-disciplinary team environment;
- Navigates comfortably with some level of uncertainty and ambiguity;


Summary
Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and stephanie.desgagnes@randstad.ca and we will contact you shortly if your profile matches the criteria.

We look forward to speaking with you.

Human forward !

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.