legal administrative assistant, Victoria

randstad canada
job type
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job details

victoria, british columbia
administrative support
job type
reference number
randstad canada
apply now

job description

Are you an experienced, motivated and highly organised individual looking for that exciting next opportunity?

Here in Victoria a large pharmaceutical company is seeking a top Administrative Assistant to provide legal administrative support

Roles & Responsibilities:

• Assist the Quality Assurance team with,
• Maintaining the document system, training records, job descriptions, and CVs
• Manage the audit findings and notify vendors when due dates are reached
• Complete data entry for reports and submissions
• Interact with vendors for document or technical requests

• Assist the Regulatory Submissions team with,
• Organize and manage the archiving of all regulatory filings & documentation within the company
• Assist with regulatory documentation (e.g. formatting, quality control, printing, binding, label creation)
• Work with internal clinical personnel and external consultants to complete summaries, reports and
documents needed for submission to regulatory authorities
• Follow project plans and timelines for assigned areas of responsibility

• Arranges internal and external meetings; conference calls; coordinates travel arrangements;
• Take and prepare meeting notes, minutes and other records;
• Completes quality checks prior to document release;
• Process documentation for approvals and signatures;
• Efficiently and actively organizes assigned calendars and activities;
• Coordinates various accounting and contracting requirements on behalf of direct Managers;
• Provide administrative assistance using advanced knowledge of MSOffice and SharePoint;
• Exercise judgement within generally defined practices and policies in selecting methods and techniques for obtaining solutions;


• Highly developed Attention to Detail (essential)
• Willingness to work with a highly regulated environment (essential)
• Excellent written and verbal communication skills (essential)
• University degree in a health-related field / Professional diploma or certificate in related field considered (preferred)
• Minimum 1 year experience
• Proven, first-hand experience of working in a fast-paced team environment.
• Proven organizational skills
• Ability to establish work priorities and remain flexible
• Proficiency with MS Office including PowerPoint, Share Point
• Ability to adapt to new systems and processes
• Strong interpersonal skills
• 3-5 years of progressive administrative experience

Other reasons this role is for you:


If this sounds like you, then we'd love to hear from you, apply at the link here today!


For more information on the position please connect with Raj in Victoria at 250.383.1389, or by email at


Phone Number:
Fax Number:

Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.