Proposal and Resume Specialist (Proposal Coordinator)

• Review client requirements and match them to candidate CVs, identifying and highlighting relevant skills and experiences.
• Create and maintain detailed skills matrices aligning candidate qualifications with job requirements.
• Apply company standards to all resumes, ensuring uniformity and professional appearance of documents.
• Optimize resume content to emphasize key qualifications and experiences.
• Adapt resumes and skills matrices to client-specific formats, ensuring consistency in presentation across all submissions.
• Conduct thorough grammar, content, and compliance reviews of resumes and proposals.
• Maintain a central repository for resume templates, graphics, and other reusable content.
• Coordinate with team members to gather required materials within established timelines.
• Track submission deadlines and ensure timely delivery of all documents.
• Facilitate communication and collaboration to ensure all stakeholders are aligned on resume and proposal content.
• Handle essential data entry tasks and support ad-hoc contract management requirements.
• Maintain accurate records of resume and proposal submissions and revisions.
• Organize and maintain a structured file system for easy access and retrieval of documents.
• Adhere to ISO processes and existing terms and conditions in all documentation.

Qualifications:

• Bachelor's degree in English, Communications, Business, or equivalent experience in a related field.
• 2-5 years (Junior) 5-10 years (Senior) of experience in proposal coordination or a related role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Familiarity with proposal development processes and best practices.
• Proficiency in Microsoft Office and Google Suite.
• Ability to work independently and in a team environment, with grace under pressure
• Possess strong organizational skills, a keen eye for accuracy, and a commitment to ensuring compliance with established standards.
• Ability to work effectively in a collaborative, deadline-driven environment.

What's in it for you:

• Hybrid work environment- Vancouver or Calgary office.
• Competitive base salary and bonus plan
• Wellness spending account and an ergonomic reimbursement program to equip your home office
• Randstad has been named one of Canada's Best Workplaces by Great Places to Work for more than 10 consecutive years, and one of the Best Workplaces for Women
• 3 weeks (15 days) paid vacation in your first 12 months, plus additional care days
• Work in a fast-paced atmosphere, where every day is different and the challenges are varied
• The chance to progress within an authentic, supportive and growing organization
• A collaborative and participative leadership style

The pay rate for this role is $55,000-$60,000 / year.

At Randstad, we know employees that are cared for holistically have the confidence to bring their fullest potential to work, so we make investments in our people. Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. Based on eligibility, a successful candidate’s total compensation may include a variable pay plan including bonus(es) and/or commission(s). In setting compensation, Randstad complies with all local wage and hour laws and while the pay range listed above is an annual amount, non-exempt employees will be paid hourly and therefore receive the hourly equivalent.

In addition, Randstad offers rich learning & development opportunities, a RRSP plan, a stock purchase plan, a health spending account, and comprehensive medical, dental, vision, disability, life insurance to uniquely fit your needs. Randstad also focuses on overall wellbeing with a personal spending account, an employee assistance program (EAP), a generous time off policy, and offers discounts on everything from cell phone plans to car purchases.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.