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P2 - Bilingual Receptionist/Catering Coordinator

job details

summary

    job details
    Are you a bilingual (French/English) administrative professional with previous experience within a corporate environment? Have you been responsible for preparing meeting rooms and performing client service activities? Are you looking for an opportunity to further develop your skills within a leading organization? If so, we have an excellent opportunity for you! We are currently looking for a Bilingual Receptionist to support our client's Montreal office (working on site). In this role you will work full time hours on a 6 month assignment, and earn a pay rate of $22.00 per hour.


    Advantages
    • Gain experience working for a leading and globally recognized firm
    • Work full time hours on a 7 month assignment
    • Start Date: June 27, 2022
    • Earn a competitive pay rate
    • 37.5 hours/week, must be available to be scheduled between 7:30am-5:30pm, Monday to Friday
    • Work onsite

    Responsibilities
    • Greet any visitors to the office, and log into the Visitor database.
    • Issue and maintain inventory of daily visitor pass-cards and updating the database if necessary.
    • Assists any site visitors with any information requests.
    • Draft standard and non-standard correspondence.
    • Pick up and distribute any messages left in the overnight mailbox.
    • Must be able to cover 7.30am start and/or 5.30pm close when needed
    • Manage all iOffice Catering Requests (new requests, edits, cancellations, dietary restrictions, quantities)
    • Validate request specifications with requestors (quantity, dates, order, event details, client information)
    • Closely collaborate with the AV Coordinator in managing meeting room logistics (furniture set up, meeting start and end time, meeting agenda, special requirements)
    • Manage the logistics of complex catering events
    • Prepare and update the food and beverage tracking sheet
    • Research menus and caterers and place orders according to requirements (to meet budgets)
    • Preparation of conference rooms for internal and client meetings of various sizes
    • Preparation of coffee for client and staff meetings
    • Clearing meeting rooms after meetings
    • Coordinate and manage all invoices pertaining to events to ensure accurate costing.
    • Validate information and coding for invoices needed in e-payables (finance)
    • Order meals for next day catering requests
    • Coordinates and manages relationships with catering and other vendors
    • Managing firm banners requests for branding opportunities (request log, deliveries and returns)
    • Other duties as required

    Qualifications
    • High school diploma required.
    • Previous experience working in a Professional Services Firm an asset
    Technical Skills
    • Experience with Google Suite – an asset
    • Experience with Microsoft Office – an asset
    • Experience with AV equipment and multimedia platforms – an asset

    Summary
    Are you a bilingual (French/English) administrative professional with previous experience within a corporate environment? Have you been responsible for preparing meeting rooms and performing client service activities? Are you looking for an opportunity to further develop your skills within a leading organization? If so, we have an excellent opportunity for you! We are currently looking for a Bilingual Receptionist to support our client's Montreal office (working on site). In this role you will work full time hours on a 6 month assignment, and earn a pay rate of $22.00 per hour.

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
    Are you a bilingual (French/English) administrative professional with previous experience within a corporate environment? Have you been responsible for preparing meeting rooms and performing client service activities? Are you looking for an opportunity to further develop your skills within a leading organization? If so, we have an excellent opportunity for you! We are currently looking for a Bilingual Receptionist to support our client's Montreal office (working on site). In this role you will work full time hours on a 6 month assignment, and earn a pay rate of $22.00 per hour.


    Advantages
    • Gain experience working for a leading and globally recognized firm
    • Work full time hours on a 7 month assignment
    • Start Date: June 27, 2022
    • Earn a competitive pay rate
    • 37.5 hours/week, must be available to be scheduled between 7:30am-5:30pm, Monday to Friday
    • Work onsite

    Responsibilities
    • Greet any visitors to the office, and log into the Visitor database.
    • Issue and maintain inventory of daily visitor pass-cards and updating the database if necessary.
    • Assists any site visitors with any information requests.
    • Draft standard and non-standard correspondence.
    • Pick up and distribute any messages left in the overnight mailbox.
    • Must be able to cover 7.30am start and/or 5.30pm close when needed
    • Manage all iOffice Catering Requests (new requests, edits, cancellations, dietary restrictions, quantities)
    • Validate request specifications with requestors (quantity, dates, order, event details, client information)
    • Closely collaborate with the AV Coordinator in managing meeting room logistics (furniture set up, meeting start and end time, meeting agenda, special requirements)
    • Manage the logistics of complex catering events
    • Prepare and update the food and beverage tracking sheet
    • Research menus and caterers and place orders according to requirements (to meet budgets)
    • Preparation of conference rooms for internal and client meetings of various sizes
    • Preparation of coffee for client and staff meetings
    • Clearing meeting rooms after meetings
    • Coordinate and manage all invoices pertaining to events to ensure accurate costing.
    • Validate information and coding for invoices needed in e-payables (finance)
    • Order meals for next day catering requests
    • Coordinates and manages relationships with catering and other vendors
    • Managing firm banners requests for branding opportunities (request log, deliveries and returns)
    • Other duties as required

    Qualifications
    • High school diploma required.
    • Previous experience working in a Professional Services Firm an asset
    Technical Skills
    • Experience with Google Suite – an asset
    • Experience with Microsoft Office – an asset
    • Experience with AV equipment and multimedia platforms – an asset

    Summary
    Are you a bilingual (French/English) administrative professional with previous experience within a corporate environment? Have you been responsible for preparing meeting rooms and performing client service activities? Are you looking for an opportunity to further develop your skills within a leading organization? If so, we have an excellent opportunity for you! We are currently looking for a Bilingual Receptionist to support our client's Montreal office (working on site). In this role you will work full time hours on a 6 month assignment, and earn a pay rate of $22.00 per hour.

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.